Purpose
The purpose of this document is to establish procedures for faculty, staff and students to obtain approval and reimbursement by Valparaiso University for authorized business-related expenditures.

Statement of Policy
Valparaiso University supports authorized business travel of faculty, staff and students.  The University will reimburse travelers for all reasonable business expenses incurred provided the travel is approved by the appropriate supervisor.  The University will reimburse the traveler for actual, authorized travel expenses as submitted on a properly completed Travel Expense Report.  Employees should practice moderation in all expenditures for travel, keeping in mind the mission, non-profit status and budgetary constraints of the University.

Departmental Budgetary Discretion
Budget officers, departmental supervisors and administrators may place a limit on trip expenditures due to limited funds availability or budget constraints.  If there is a set limit on funds available for a trip, the budget must be communicated to the traveler at the time the trip is approved and in advance of all expenditures.  The travel expense reimbursement report must include actual expenditures.  The maximum reimbursement amount must then be specified on the report.

The complete policy may be viewed by clicking here.