ADMINISTRATIVE ASSISTANT - INTEGRATED MARKETING & COMMUNICATIONS

Job Number:

12-IMC-81

Status:

RFT

Hours:

Monday - Friday 8:00am - 5:00pm

Salary:

Commensurate with experience


Requirements

Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.

Education:

Bachelor's Degree preferred.

Experience/Skills:

  • Five years in efficient management of an Administrative office.
  • Accuracy, attention to detail, strong writing and editing skills.
  • Strong leadership and interpersonal skills, following the Leadership Challenge principles of: Inspire, shared vision, challenge the process, enable others to act, modeling the way, encourage the heart.
  • Ability to work independently within en empowered team, take action and bring solutions.
  • Supervision of student assistants' schedules and their time management.

Job Summary:

The Administrative Assistant provides confidential executive support to the Executive Administrative Assistant to the Vice President for a broad and complex set of assignments.

  • Schedule appointments, greet visitors and answer phones, refer and/or take messages.
  • Establish yearly schedule for recurring meetings, assist in preparation and distribution of agendas, and reserve meeting locations.
  • Manage all purchasing requests and maintain files for credit card purchases. This include check requests, travel expense reports, and employment requests.
  • Supervise over 20 students, monitor time cards, track hours, and keep in alignment with student budget allocation.
  • Fill in for the Executive Administrative Assistant in her absence.

To apply for this position:

Step 1: Complete the Valparaiso University Employment Application.

Step 2: Complete the EEO form.

Step 3: Send electronic copy of cover letter, resume and references.

All materials may be sent electronically to: Human.Resources@valpo.edu (OR) fax to: 219-464-6887.

 

Please address cover letter to:

Theresa Durko, Executive Administrative Assistant
Valparaiso University
Harre Union
Valparaiso, IN  46383

 

Equal Employment Opportunity – Non-Discrimination and Commitment to Diversity.

 

Valparaiso University does not unlawfully discriminate and aims to employ persons of various backgrounds and experience to help constitute a diverse community. Its entire EOE policy can be found at:  http://www.valpo.edu/equalopportunity/index.php

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Valparaiso University participates in E-VERIFY to confirm work authorization.