Mailman FAQ

Who can create a Mailman mailing list?

Anyone who is affiliated with the University and has a current @valpo.edu email address.

Students requesting a mailing list for a student organization need to provide an email/note/message granting approval from the organization's advisor. The preferred way to provide this approval is for the advisor to email it.helpdesk@valpo.edu.

How do I create a Mailman mailing list?

A Mailman mailing list can be created via a formal request to the IT Help Desk.

How do I manage my Mailman mailing list?

The management web interface can be found at https://lists.valpo.edu/mailman/admin/<listname>

Be sure to replace <listname> with the name of your mailing list you are trying to manage.

How can I limit who has permission to send out email to my list?

By default all mailing lists are created to allow any member of the list to send a message to the list address and it will be distributed to all members belonging to the list. This is called an un-moderated list.

A moderated list is where regular members of the list must get their message approved by a list moderator or list administrator before it will be distributed to the list members. List moderators and administrators require no approval to send messages.

If a regular list member sends a message to the list. The server will hold the message until a moderator or administrator approves or rejects the message for distribution. When a message is sent an email will be sent out notifying that there are messages waiting for approval.

How can I change my list to a moderated list?

  1. Login to the list management web page.
  2. Click Membership Management.
  3. Scroll to the bottom of the page under the heading "Additional Member Tasks."
  4. For the question asking if you wish to "set everyone's moderation bit," select "on" and click set.

You have now changed your list to a moderated list. Anyone who has the moderation bit set to "on" will require approval from the list moderator/administrator before their message will be distributed to the list members.

How do I print a list of my list members?

You can print the roster of your list members by going to this URL for your list: https://lists.valpo.edu/mailman/roster/<listname>

Be sure to replace <listname> with the name of your mailing list you are trying to manage.

How do I make the archives of my list public?

The archives are set to be privately archived by default but can be made public if messages should be searchable through a Google or other internet search engine website. To make your archives public:

  1. Log into the management interface at https://lists.valpo.edu/mailman/admin/<listname>
  2. Once logged in, select the link for "Archive Options"
  3. In the Archiving Options section that appears, change the selection from private to public.


You can also set the frequency of the archive volume creation depending on your needs.

How do I request a password reset for my list?

Contact the Help Desk to request that the password for your list be reset. You will need to provide the specific listname of your mailing list so we reset the correct password.

Students organizations that need a password reset for a mailing list need an email/note/message granting approval from the organization's advisor. The preferred way to provide this approval is for the advisor to email it.helpdesk@valpo.edu.