Valparaiso University
Electronic Information Services
Standard Operating Procedure
Number 1.5.3.3

The Valparaiso University Cyclic Equipment Replacement Plan will automatically replace existing computers every four years. No special request is necessary to effect this replacement.

For additional equipment including computers that are not replacing old ones, or for special features on replacement equipment, requests are necessary. These requests (for computing, networking, and audiovisual equipment) should be submitted via the on-line forms. There are three types of forms:

 


1. For new or reallocated computer equipment, submit your request on the appropriate form:
   
   • Computer Purchase Request
   • Computer CUSTOM Purchase Request
   • Computer Reallocation Request

    
   

2. For new or reallocated peripheral equipment, including printers, scanners, AV equipment, network equipment, etc., use the
   Audiovisual and Computer Peripheral Equipment Request form.

    
   

3. To request or report relocation of equipment for the same person or reassignment to a new person in the same location, use the
   Equipment/Software Change Request form.

    
   

Please use the following guidelines:

 


1. Requests for repair, including monitor, keyboard, mouse, or disk replacement should be communicated directly to the Help Desk; please do not use these forms.

    
   

2. Requests for equipment should be sent to your Department Chair.

    
   

3. Requests for NEW equipment should be routed through your Dean or Vice President (See 1.5.3.2 for a complete description of the process).

    
   

4. Submit one request per form. Replacement of multiple machines in a single location with replacements from a single source is regarded as one request. Installing replaced equipment in another location is regarded as a separate request.