During the past few months, several university departments have come together to collaborate on a pilot project to move to an electronic timekeeping system called “Kronos.” Through much research, discussion, trial and error, and lots of head scratching, this project has been brought relatively close to fruition. This new program will replace the outdated time clock and paper card system currently used. Facilities Management, as the first department to go “live,” will soon enjoy a more secure process of documenting employee recordable time. 

Kronos has some great features built in for the employee such as 24-hour access to clock in/out, an easy reference on hours worked, work schedules, and accrual time. Kronos eliminates the need to carry around and keep track of a time card (which eliminates the challenge of keeping it clean, safe, and legible). An employee can now clock in/out at any computer on campus. IT set up a Kronos link located on the Intranet home page, which makes for extremely easy access.

Anyone involved in payroll processing will see immediate improvement; i.e., no more trying to decipher punch times or handwriting. Kronos delivers clear, concise, and accurate time records and streamlines the payroll process to the point of literally cutting the supervisor's time in half for that process. Nice!

Facilities Management, followed closely by Dining Services, has led the way to Kronos implementation and is currently in the parallel testing phase.We hope to be fully operational within the next few weeks.

Many thanks are in order for all involved. Team members from every level, from administrative assistants up to executive directors have worked together to advance this project. Employee feedback was instrumental in finding and working out the bugs. While there are still some kinks to be smoothed out, all in all, Kronos is our friend.