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Externship Guidelines State Judicial

State Judicial Externship Syllabus – FALL 2014

NOTE: Must upload all documents via Westlaw’s TWEN for all mid-term and final report submissions.

Early Report – by Friday, September 5 - The purpose of this early report is to confirm you have started your hours, set a work schedule and identify any problems that need to be remedied.

State Judicial – Submit a brief email message to Prof. Vance at ruth.vance@valpo.edu (cc: Lisa.Cannon@valpo.edu) detailing your externship experience to date.

1. Mid-term Reports – due Monday, October 6 – It is critical that your field supervisor’s evaluation and your reports are received on time. Plan accordingly and provide ample notice. Do not wait until the due date to request a mid-term evaluation from your field supervisor.

a. Time Log to date – Must be signed by Field Supervisor, with hours totaled. Hours completed should be approximately half the hours required for the full semester’s credit. You will not be eligible to decrease your extern credit past the drop/add deadline one week after class begins. Time Log is available on TWEN extern website, http://www.valpo.edu/law/wp-content/uploads/2012/07/2-EEPDF-ExDActLog.pdf  and must be uploaded to TWEN by deadline.

b. Journal to date – Maintain a journal in a Word document with an entry for each day or few days you spend in your externship. These entries should reflect on what you are doing and observing in the workplace and should be at least ¾ to 1 page in length.

c. Work Product to date – Keep an electronic file of all final copies of your work product in Word format. Before you submit it, make sure that your Field Supervisor approves (some of your work product may not be appropriate for disclosure). If you are unable to submit work due to confidentiality, please note this in your work journal.

d. Field Supervisor’s Mid-term Evaluation of your work – please ask your Field Supervisor to submit it to you personally (as it is shared with each student once completed). You must submit this evaluation along with your other reports in TWEN.

2. Final Reports –Monday, December 1 - Submitted via Westlaw’s TWEN in Word format

a. Remaining time log – Signed by supervisor, with hours totaled which must equal amount required for your extern credits (45 hours per credit)

b. Final journal – Beginning at mid-term journal’s end, do not submit entire journal again

c. Work product – Include only your work completed since Mid-term Report

d. Field Supervisor’s Final Evaluation – Ask Field Supervisor to return forms to you in order to submit them to TWEN.

e. Part I and Part II Student Evaluations of your Externship/Field Supervisor and Faculty Supervisor/Director – You must complete evaluations of your Faculty Supervisor and Field Supervisor at the end of the semester to obtain credit. Forms are found on the TWEN website and must be uploaded by final deadline, with your final materials.

f. State Judicial Final Paper – The paper should be 3-5 pages, double-spaced and may be shared with future externs interested in working with a specific employer. You should discuss and analyze your experiences in light of your formal education.

TWEN Submissions for FALL 2014 Externship

1. Sign on to: www.lawschool.westlaw.com using your Westlaw password. Click the TWEN tab at top.

2. You MUST have your current email address listed in Westlaw to receive automated reminders about your TWEN extern course and assignment deadlines.

3. Word, PDF and PowerPoint documents will not print to Westlaw printers (only Westlaw docs)

4. Click on State Judicial Externship

5. Click on Assignment Drop Box – You will find a table that includes due date and the course assignment.

Date Due Course Assignment Date Submitted Version Response
MON, 10/6/2014 5:00 PM CDT Journal Submit
MON, 10/6/2014 5:00 PM CDT Mid-Term Field Supervisor Evaluation Submit
MON, 10/6/2014 5:00 PM CDT Time Log Submit
MON, 10/6/2014 5:00 PM CDT Written Work Product Submit

6. To submit your documents, save them on your law school computer drive or a USB thumb-drive and submit each assignment to the appropriate folder above by the deadline. Try to combine multiple documents (time log, field supervisor evaluation, work product, etc.) into one Word or PDF file for easier upload.

7. You MUST include your name in the title of your document for uploaded submissions for each assignment!

8. When you click on “submit your document” the screen allows you to browse for the appropriate document in “File to upload” field. Then click “SUBMIT.”

9. It is recommended you complete all documents in Word Format For easy access to downloads and uploads. If you submit files in PDF format, you will need to scan your documents first once they are completed. Scanners are available in the computer lab.

10. If you need assistance, the law school Westlaw reps may be able to provide assistance or contact Customer Support in the bottom left frame or email Lisa.Cannon@valpo.edu

There are 3 parties with whom you will be involved in each externship:

1. Field Supervisor/Judge at the extern site

2. Faculty Supervisor, State Judicial – Ruth Vance

3. Experiential Education Director – Lisa Cannon

Good Luck and enjoy your FALL 2014 Externship!