- OUT OF OFFICE RULE
Creating a Vacation Rule or Auto Reply
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Click > , then click .
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Type a name in the field, such as Vacation Rule.
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Click the pop-up list, then click Item.
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Next to , select . Make sure no other item source is selected.
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Do not make any selections under .
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Use Define Conditions to add specific information to your rule. The following are examples of using Define Conditions.
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If you want to set up the dates during which the rule is in effect. Click , click in the first drop-down list, click in the second drop-down list, then in the date field, select the date you are leaving on vacation. Click the pop-up list, then click . On the new line, click in the first drop-down list, click in the second drop-down list. In the date field, select the date you are returning from vacation, and click .
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If you want to make sure you reply only to items that are sent specifically to you (and not to list servers or newsgroups). Click . If you have already specified information in this dialog box, click the pop-up list, then click . On the new line, click in the first drop-down list, click in the second drop-down list, then in the next field, type your name as it displays in the To field of a mail message.
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If you want to make sure that you do not reply to items from yourself (possible through delayed delivery, proxies, and so forth). Click . If you have already specified information in this dialog box, click the pop-up list, then click . On the new line, click in the first pop-up list, click in the second drop-down list, in the next field, type your name as it displays in the From field of a mail message, then click .
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If you want to reply to internal items only. Click . If you have already specified information in this dialog box, click the pop-up list, then click . On the new line, click in the first drop-down list, click in the second drop-down list; in the next field, type , then click .
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Under , click , then click .
The Reply dialog box is displayed, showing Reply to Sender selected (you cannot select ). If you want your reply to include the sender’s original message, select . Click .
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Type a message, for example:
I will be out of the office from September 3-September 10. If you need assistance during this time, please contact Martha Robbins at extension 1234.
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Click .
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Click , verify that the rule has a check mark next to it indicating that it is enabled, then click .
Rules that trigger a reply (such as this vacation rule) keep a record of who a reply has been sent to, and make sure that a reply is sent only once to that user.
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