Online Housing Registration / Cancellation Process for Returning Students

Room Selection

Online Housing Registration or Cancellation Process
for the 2015-2016 academic year.

 

ALL students currently living in University housing (including University operated Uptown East Apts) must participate in either the Online Housing Reservation or Cancellation process.

 

GUIDELINES AND INSTRUCTIONS ON THE ROOM SELECTION PROCESS

All students who are currently living in campus housing must visit the Housing Self-Service (via DataVU) in order to indicate to the Office of Residential Life your intentions for the 2015-2016 academic year. Students should indicate that they need on-campus housing by completing the On-Campus Housing Application Form for Fall 2015 no later than Friday, February 27th, 2015. Online Room Selection will begin March 23rd and will end March 27th, 2015. Students will be able to view their room selection date and appointment time in their Housing Self-Service the week following Spring Break. Note: All students living in campus housing must have an active housing deposit on file with the Student Accounts Office.

 

Students who do not intend to live in campus housing for the 2015-2016 academic year (ex. transferring, studying abroad or have an internship for the Fall 2015 semester, graduation or other exemption criteria as described in the Student Guide to University Life) should visit their Housing Self Service and complete a Housing Cancellation Form for Fall 2015. To receive a 100% housing deposit refund students need to cancel their housing through THE HOUSING SELF-SERVICE no later than Friday, February 27th, 2015

 PLEASE NOTE: all students with less than 88 credit hours by the start of the Fall 2015 academic semester are required to live in University-operated housing.


HOW DOES THE ROOM SELECTION PROCESS WORK?

Between February 2nd and February 27th students will need to visit the Housing Self-Service to register or cancel their Fall 2015 housing. Students wishing to live in Beacon Hall or the Uptown East Apartments will also need to sing up for housing and complete an application for their respective area between February 2nd and February 13th. Students who indicate they need Fall housing will also have the opportunity to select a roommate at this time. Roommates must be selected and confirmed by February 27th through the Housing Self-Service. Students will be able to view their online room selection date and appointment time in their Housing Self-Service March 18th & 19th. If a student has a roommate selected and confirmed, the person with the earliest appointment time can select the room once it is their appointment time.  At that point, all confirmed roommates will be "pulled" into the room as well.  A student can pick their room any time after their appointment time.

The Office of Residential Life will assign students who do not participate in the room selection process, and are required to live on campus according to the University Housing Policy, to remaining rooms. In the event of a roommate change or cancellation, the Office of Residential Life may assign another student to the available space. 

 

WANT TO LIVE IN THE UPTOWN EAST APARTMENTS

Apartment housing is available to junior and senior students (who have at least 56 completed credits or above upon the completion of the Spring 2015 semester) at the Uptown East Apartments. Students wishing to live in the Uptown East Apartments need to go online and complete an On-Campus Housing Application in the Housing Self-Service and select and confirm all roommates. Additionally, applicants will EACH need to complete a supplementary Uptown East Apartment Application due on February 13th that will indicate the group’s desired apartment size (2, 3 or 4 person apartment) and indicate who will be the group’s “spokesperson”. 

As there are limited apartments students will be notified if they received the requested size apartment (residents will only be able to apply for one size apartment: 2, 3 or 4 person). Residency in the Uptown East Apartments will be determined by an average of credits for the group (each resident’s course credits will be added and averaged for the group based on the size of group they signed up for). Residents will be notified or their group’s status on Friday, February 27th, 2015.  Students who apply and receive an apartment, will then be provided an apartment appointment date and time. During their date and time the designated group “spokesperson” will go to your Housing Self-Service and SELECT a room and designate what residents are in each room within the apartment.

If you do not receive an apartment, your group will be able to add themselves to a waitlist in April for a space, and will then be in the regular room selection process.

 

WANT TO LIVE IN BEACON HALL

Suite housing is available to sophomore students in Beacon Hall. Students wishing to live in Beacon Hall need to go online and complete an On-Campus Housing Application in the Housing Self-Service and select and confirm their roommate. Additionally, applicants will EACH need to complete a supplementary Beacon Hall Application due on February 13th that will indicate the group’s desired suite type (4, 6, or 8 person suite) and indicate who will be the group’s “spokesperson”. 

As there are limited suites students will be notified if they received the requested size apartment (residents will only be able to apply for one suite type: 4, 6, or 8 person). Residency in Beacon Hall will be determined by an average of credits for the group (each resident’s course credits will be added and averaged for the group based on the size of group they signed up for). Residents will be notified or their group’s status on Friday, February 27th, 2015.  Students who apply and receive a suite will then be provided an appointment date and time. During their date and time the designated group “spokesperson” will go to your Housing Self Service and SELECT a room and designate what residents are in each room within the suite.

If you do not receive a suite, your group will be able to add themselves to a waitlist in April for a space, and will then be in the regular room selection process.

Priority in Beacon Hall goes to student who will be entering their sophomore year.  If there is space available for other upperclassmen, we will offer those spaces during the general room selection.

 

WANT TO LIVE IN ONE OF THE LIVING LEARNING COMMUNITIES

Students who wish to participate in living-learning communities will complete an On-Campus Housing Application via the Housing Self-Service by February 27th, 2015.  Additionally, applicants will need to complete a supplementary Living-Learning Community Application due on February 13th  (either via Housing Self-Service or through the specific language program) and, if chosen to live in these living-learning communities, will be manually assigned in their 2015-2016 assignments by the Office of Residential Life.  See the Office of Residential Life Living Learning Community website or your program advisor for more information.


WANT TO LIVE IN ON-CAMPUS FRATERNITY AND SORORITY HOUSING

Sorority women requiring housing on the sorority corridor will receive information from their chapter president or designee about the room selection process. Sorority members living on corridor need to complete an On-Campus Housing Application in Housing Self-Service and SELECT/CONFIRM roommates by February 20th, 2015, but do not need to go through the selection part of the process in March, as the Office of Residential Life will place these members into their housing assignment.

Fraternity men in Lambda Chi Alpha, Sigma Chi, and Phi Delta Theta desiring housing in 807 Mound Street will receive information from their chapter president or designee about the room selection process. Fraternity members wishing to live in 807 Mound Street need to complete an On-Campus Housing Application in Housing Self-Service and SELECT/CONFIRM roommates by February 20th, 2015, but do not need to go through the selection part of the process in March, as the Office of Residential Life will place these members into their housing assignment.

 

WHAT IF I HAVE A MEDICAL ACCOMMODATION REQUEST?

If you have a Housing Special/Medical Accommodation or Disability Support Services Accommodation, contact our office as soon as possible for further instructions regarding your accommodation. 

 

For more detailed information about Online Room Selection, see our Online Room Selection brochure.

 

If you have questions about the Online Housing Registration / Cancellation process, or the terms and conditions for residence hall housing, please contact with your Residential Learning Coordinator or contact the Office of Residential Life via e-mail reslife@valpo.edu or by visiting our office located in Harre Union 250.