Budgets & Spending

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0 height="100%"><tr> <td valign="top" width=110 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="index.htm" TARGET="_top" TITLE="Valpo Law SBA"><U><B>HOME</B></U></A></div> <div> <A HREF="id2.htm" TARGET="_top" TITLE="People"><U><IMG SRC="01341140.png" border=0 width="65" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id8.htm" TARGET="_top" TITLE="Minutes"><U><IMG SRC="0144d140.png" border=0 width="77" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id3.htm" TARGET="_top" TITLE="Laws"><U><IMG SRC="02526140.png" border=0 width="38" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id4.htm" TARGET="_top" TITLE="Events"><U><IMG SRC="01641140.png" border=0 width="65" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id7.htm" TARGET="_top" TITLE="Groups"><U><IMG SRC="01745140.png" border=0 width="69" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id9.htm" TARGET="_top" TITLE="Info"><U><IMG SRC="0261d140.png" border=0 width="29" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id5.htm" TARGET="_top" TITLE="Press"><U><IMG SRC="0272c140.png" border=0 width="44" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="http://www.valpo.edu/law/calendar/" TARGET="_top" TITLE="http://www.valpo.edu/law/calendar/"><U><IMG SRC="01b52140.png" border=0 width="82" height="20" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <A HREF="id15.htm" TARGET="_top" TITLE="The Atrium"><U><B>The </B></U></A><FONT SIZE="3" COLOR="#CC6600" FACE="Bradley Hand ITC" ><A HREF="id15.htm" TARGET="_top" TITLE="The Atrium"><U><B>Atrium</B></U></A></FONT></div> <bR> <div> <A HREF="http://valposba.blogspot.com/" TARGET="_top" TITLE="http://valposba.blogspot.com/"><U><B>Bulletin Board</B></U></A></div> </td> <td valign="top" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <B><IMG SRC="020791e0.png" border=0 width="377" height="30" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B><FONT SIZE="2" COLOR="#000000" FACE="Tahoma" ><A HREF="id7.htm" TARGET="_top" TITLE="Groups"><U><IMG SRC="00e78260.png" border=0 width="120" height="38" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></FONT></div> <div> <B><U>Budgets and Spending Information</U></B></div> <div> <A HREF="#budgets_info_2005__2006" TITLE="Budgets Spending"><U><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Budgets Info 2005 - 2006</U></A>    <A HREF="#payment_and_reimbursement_frequently" TITLE="Budgets Spending"><U>Payment & Reimbursement</U></A></div> <bR> <div> <B><IMG BORDER="0" SRC="Symb075c00b700c80000ff00.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Budget Allocation Information Is Posted </B><A HREF="id34.htm" TARGET="_top" TITLE="Budget Allocations 20052006"><U><B>HERE</B></U></A><B>. Look for detailed information in your group mailboxes during the week of 9/12/05.</B></div> <bR> <div> <B><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">General Information</B></div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Before your student group can go through the budget process, SBA must have: </div> <div> 1) The names of your officers and your faculty advisor (send to <A HREF="mailto:lisa.todd@valpo.edu" TARGET="_top" TITLE="mailto:lisa.todd@valpo.edu"><U>Lisa Todd</U></A> by <FONT SIZE="2" COLOR="#FF0000" FACE="Tahoma" ><B>August 26</B></FONT>), and</div> <div> 2) A hard copy of your constitution on file (leave in Secretary Ashley Ulbricht's mailbox).</div> <bR> <div> <B> <A NAME="budgets_info_2005__2006"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></B><B>Budgets Info 2005 -2006</B></div> <div> The new guidelines and requirements for student group budgets can be found in By-Law Six to the </div> <div> SBA Constitution, Sections 5 -8. Please follow these guidelines to ensure as smooth and quick </div> <div> a budgeting process as possible.</div> <bR> <div> <A HREF="id33_section_five.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><B><U><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Section 5:</U></B></U></A><A HREF="id33_section_five.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><U> Eligibility Requirements</U></U></A> - Can you get money?</div> <div> <A HREF="id33_section_six.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><B><U><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Section 6:</U></B></U></A><A HREF="id33_section_six.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><U> Budget Proposal</U></U></A> - What must be included in your group's budget</div> <div> <A HREF="id33_section_seven.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><B><U><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Section 7:</U></B></U></A><A HREF="id33_section_seven.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><U> Oral Presentation</U></U></A> - Defending your budget to the SBA Budget Committee</div> <div> <A HREF="id33_section_eight.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><B><U><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Section 8:</U></B></U></A><A HREF="id33_section_eight.htm" TARGET="_top" TITLE="Valpo SBA ByLaws"><U><U> Budgeting Criteria</U></U></A> - What is considered when your budget is reviewed</div> <bR> <div> Budget proposals must be submitted to the SBA Treasurer by 5 p.m. WEDNESDAY, August 31. Oral presentations will be Thursday and Friday, September 1 and 2. Groups will be able to sign up outside the SBA office for one 15-minute time slot to defend their budgets; watch the bulletin board for the sign-up sheet. <B>*Any student organization that fails to submit a budget proposal to SBA by the deadline will not receive funding for the 2005-2006 school year.*</B></div> <bR> <div> <B> <A NAME="get_involved"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></B><B>Get Involved</B></div> <div> Additionally, the SBA Treasurer will select several students to  <A NAME="serve_on_the_budget_committee"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A>serve on the budget committee. Committee members will work with the Treasurer to determine the allocation of funding for this year. Interested students should have the afternoon and/or evenings of Sept. 1 and 2 free; to apply, email <FONT SIZE="2" COLOR="#0000FF" FACE="Tahoma" ><A HREF="mailto:valposba@gmail.com" TARGET="_top" TITLE="mailto:valposba@gmail.com"><U><U>valposba@gmail.com</U></U></A></FONT> with a short statement describing why you would like to be on the committee. First-year students may apply; officers of student organizations are not permitted to serve on the committee.</div> <bR> <div> <B><U> <A NAME="payment_and_reimbursement_frequently"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></U></B><B><U>Payment and Reimbursement: Frequently Asked Questions</U></B><B>                                               </B><A HREF="id24_m.htm" TITLE="Budgets Spending"><U>top</U></A></div> <bR> <div> <B>Q.</B><B>  What is a PO?</B> </div> <div> <B>A.</B>  A <B>Purchase </B><B>Order</B>, or PO, is basically an IOU that your student org can give to merchants</div> <div> that says VUSL is good for paying the bill. It keeps you from having to pay out-of-pocket for</div> <div> your group's events and activities.</div> <bR> <div> <B>Q.</B><B>  How do I get a PO?</B> </div> <div> <B>A.</B> It's a 3-step process:</div> <div> 1) Get the address of the business/person you're paying, and give it to the SBA Treasurer along with an estimate of the price <B>at least ONE WEEK in advance</B>. It takes at least a week, so plan ahead!</div> <div> 2) SBA and Jan Zoladz send the business SBA's PO number.</div> <div> 3) After your event, the business sends SBA the bill, we pay them, and then we adjust your budget accordingly.</div> <bR> <div> <B>Q.  What do I do if I don't have time to get a PO?</B> </div> <div> <B>A.</B>  If there's less than a week before you have to pay for items or services (ex: your group decided to buy pizza this morning for a meeting this afternoon), pay for it out-of-pocket and submit a copy of your receipts with a <B>Reimbursement Form</B> to the SBA Treasurer.</div> <bR> <div> <B>Q.  How do I get a Reimbursement Form?</B> </div> <div> <B>A.</B>  These forms are located in the bottom row of the mailboxes in the SBA office. The forms are green. Completed forms can also be put in the Treasurer's mailbox.</div> <bR> <div> <B>Q.  Why should I get a PO instead of being reimbursed?</B> </div> <div> <B>A.</B>  Using a PO prevents you from paying out-of-pocket for your student org's events. While you will get your money back through reimbursement, it takes a while for the finance office on Main Campus to process - expect to wait a minimum of one month before your reimbursement check arrives.</div> <bR> </td> </tr></table></body>