EVENT SCHEDULING REQUEST FORM

Please keep in mind that this is only a REQUEST for a reservation and not an ACTUAL reservation.

Submitting this form in no way guarantees your space.

Please allow up to 72 hours for us to process your room request.

The Harre Union Administration Office will provide you with a confirmation letter if approved. If your request is not approved, we will work with you to find another available space that will suit your needs. The Harre Union reserves the right to reassign spaces to insure the most appropriate utilization of our facilities. If you need additional information or have any questions, please contact the Union Administration Office at 219.464.5007 during regular business hours, or email Union.Reservations@valpo.edu.

All fields marked with an asterisk (*) are required.


EVENT INFORMATION
Name of Event:*
Event Description:
(As you want it to read on the Online Calendar.

This may be added or changed at any time by emailing Union.Reservations@valpo.edu)
Group/Organization:*
Date(s) of Event:*
(if event is a recurring event, put all dates in the box. You do not have to submit multiple requests.)
Alternate Date(s):
Event Start Time:*
Event End Time:*

What time would you like the room setup by?*
(to decorate, rehearse, etc.)

Expected Attendance:*
   
Name of Requestor:*
Requestor Email:*
Requestor Status:*
Phone:*
Alternate Phone/Fax:
(please specify phone or fax)
Advisor:
Food:*
This event is for:
(check all that apply)




VU Students
VU Faculty/Staff
VU Alumni
General Public
This event is:
(please check one)




Open to anyone in the categories selected above that would like to attend.
Closed/Private/By Invitation Only
Event Category:
(please check one)




Academic Event
Admissions Event
Alumni Event
Arts Event
Athletics Event
Religious Services & Activities Event
Student Life
Off Campus Event
Community Event
Other


FACILITY INFORMATION
Building:

Room(s) desired:
(Please list in order of preference.)

Room Setup:
Additional Setup Instructions/Comments:
Audio/Visual Equipment:*
(specify quantities in "Other")




Lectern
Microphone(s)
Will bring own Laptop
Computer w/PowerPoint
Computer w/Internet
IP Conference Telephone
DVD/VCR
Transparency Projector (Overhead Projector)
Slide Projector
Projection Screen
Dry Erase/Whiteboard
Flipchart and stand
CD Player
Stage (specify size in "Other Instructions")
Stage Lighting (Ballroom only - charge may apply)
Other equipment/instructions: