•Academic Space (M-F, 8-5) -
•Academic Space (M-F after 5 and weekends) - Union Administration Office
•CCLIR - Union Administration Office
•Chapel of the Resurrection -
•Kade-Duesenberg German House -
•Linwood House -
•Lumina Room, Huegli Hall - Union Administration Office
•Harre Union and MUH Refectory - Union Administration Office
- While we are sympathetic to students' needs for a quiet, permanent place to study, unfortunately we simply are not able to honor formal requests for study space by individual students cannot be formally reserved for studying by any individual or group.as it then takes away the priority of use from recognized student organizations, faculty, and staff.
- After official reservations have been placed, all other use of a building's particular spaces is then at the discretion of the individual building operators and their policies, and would be on a first-come, first-served basis.
- CCLIR 368/468 - the Library has stated that it will allow students to use rooms 368 and 468 when there is nobody else scheduled on a first-come, first-served basis.
- HARRE UNION (including the meeting rooms in the Student Organization Suite) - are for the purposes of meetings and events mentioned above only. Any individuals found studying and not conducting student organization business in these spaces will be asked to leave so that the space can remain open for last minute meetings, cleaning, setups, routine maintenance, etc. The Union offers a wide variety of public spaces and lounges that are suitable for studying.
Regardless of the reservable space, please note though that official group reservations can come in at any time, even minutes before a group needs a space, so just because there does not appear to be anyone scheduled at a particular time doesn't mean that someone won't come in and reserve it for their organization at the last minute. At that point, any studying students would need to give up the space for the official use.
- Organizations or individuals that are found to be using a recognized student organization's name to reserve space for "meetings", but actually using the room as a private study room, will be at risk of losing their reservation privileges altogether.
- Space use is free of charge to all recognized Student Senate Recognized organizations and on-campus departments. Off-campus organizations are charged the appropriate fees.
- On-campus groups MAY be charged if Facilities Management is required to assist with the setup or if extra chairs, tables, etc. are required. You will be notified in advance if that is the case.
The advisor is the only one who can pick up the key(s) from Facilities Management. The advisor MUST BE PRESENT for the duration of the event in order for the event to take place.
- In most cases there are NO housekeepers in academic buildings on Saturdays and Sundays. Due to this fact, the fee for the room is waived on a case by case basis; extensive mess left after a meeting would be grounds for a housekeeping charge to be instituted ($25/hour).
Events may be scheduled up to one year from the current date. Just as important as reserving a space, is releasing space if your event/meeting is canceled or postponed. If a group consistently neglects to cancel reservations that they have no intention of keeping, that group may lose their reservation privileges for up to one semester.
needed to make a reservation includes: Event Date, Beginning and Ending Times, Additional Time Needed Before/After Event, Number of People in Attendance, Preferred Location, Setup Required, Organization Sponsoring Event, Person Responsible for Reservation, and Any Food Required.
As of July 1, 2008 Valparaiso University will be a tobacco free campus. Smoking will only be allowed in private vehicles.
If there are any changes that need to be made, the Union Director’s Office must be notified at once so that the appropriate changes can be made. However, if your event/meeting is not scheduled 36 hours in advance, no confirmation will be sent unless specifically requested.
www.valpo.edu/union/reservations. However, just submitting the information does not guarantee the space is available. The Union Director’s Office will always contact you to confirm or deny your request. Reservations may be placed in person, over the phone, through e-mail, or online at