Mass Mailing FAQ
Where can I get a Mass Mailing Request form?
Here: Mass Mailing Request Form
Or call the Mail Center (5218) and we will gladly email or send a hard copy to you.
Where do I send my address file for processing?
Send it to the Valparaiso University Mail Center at Mailroom@valpo.edu Please do not send a mailing list file to an individual employee at the Mail Center.
What aspects of my mailing affect my postage prices?
A number of factors:
- Content : What class of mail is it?
- Size: How big is it?
- Shape: Is it a letter, flat, or parcel?
- Weight: How heavy is it?
- Quantity: How many pieces do you have?
- Speed of delivery: Depends on the postage class. Standard/ Non Profit Standard is slower and less expensive than First-Class mail.
What does National Change of Address (NCOA) do for my mailing?
- Reduces undeliverable mail by providing the most current address information for matches made to the NCOALink file.
- Prevents re-mailings after address corrections are received because the address correction is applied prior to the mailing.
- Reduces mailer costs by using the most current address information you’ll reduce the number of undeliverable mail pieces.
- Faster delivery: provides the opportunity for faster product/service marketing through accurate mail delivery.
- NCOA is federal postage regulation for all mass mailers.
Helpful Terms to know
- Indicia – Imprinted designation on printed on the mail piece which denotes postage payment. This can only be used with mailings of 200 or more (e.g., permit imprint).
- Presort – The process by which a mailer prepares mail so that it is sorted to the finest extent required by the United States Post Office. The Valparaiso University Mail Center uses a mass mailing software system for all presort applications.
- Presorted First-Class Mail – An automation category for a mailing that consists of at least 500 addressed mail-pieces and is sorted and prepared according to USPS standards. This mail will bear a barcode.
- Presorted Mail – A form of mail preparation, required to bypass certain postal operations, in which the mailer groups pieces in a mailing by ZIP Code or by carrier route or carrier walk sequence (or other USPS–recommended separation).
- Presorted Prices – Prices which are lower than single-piece prices. In exchange for this lower postage price, mailers must sort their mail into containers based on the ZIP Code destinations on the mail piece.
- Non Profit/Marketing Mail – prices are bulk prices, and each mailing must meet a minimum quantity of 200 pieces. There is no single-piece Standard Mail postage. In Standard Mail, there are prices for letters and flats/large envelopes. Unlike First-Class Mail, there is no separate Standard Mail postcard price (postcards are mailed as letters or flats).