Department of Public Works – Office Intern – Valparaiso

Office Intern Job Description – To facilitate the efficient and effective operation of the Department of Public Works by performing a wide range of administrative support such as, but not limited to, general clerical, receptionist, ensure excellent customer service while projecting a professional image. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job responsibilities.

Essential Position Functions

  • Receive and process incoming telephone calls from residents and commercial contractors with questions or concerns relating to City services
  • Develop and utilize paper and electronic filing and retrieval systems
  • Must have good communications skills with staff and the public
  • Highly motivated, productive, organized self-starter able to complete tasks in a timely manner, independently and as part of a team
  • Additional responsibilities as assigned
  • Microsoft Office skills required, Excel, Word, PowerPoint

Valid Indiana driver’s license

Job Standards and/or Experience

To be successful in this position and applicant must possess:

  • Organization, time management, writing and communication skills
  • A willingness to complete job responsibilities as assigned and on time
  • Proficiency in Word, Excel, PowerPoint, desktop publishing, and e-mail software
  • Experience in general bookkeeping and clerical functions such as using a multi-line telephone system, printer, dual sided copier, adding machine, and calculator
  • An ability to practice tact and diplomacy when dealing with fellow employees or the public
  • Ability to exercise discretion and maintain confidentiality of sensitive information and matters
  • An ability to learn and apply procedures to work methods and solve related problems accurately
  • Adaptability, versatility, creativity, initiative, and the ability to work independently

Interested applicants: Contact Brent Dickson at BDickson@valpo.us or 219-462-4612 x 4023

Pursuant to federal law, the city is informing employees of the following: the city of Valparaiso is an equal opportunity employer. The city is an employer at will and employees or the city may terminate employment with or without notice and/or with or without cause.

Date posted: 2/27/20