Kevin Goebbert: Spring 2020 Incomplete Extension Policy

To: Students, Faculty, and Staff
Posted: April 27, 2020 at 8:45 a.m.

Given the difficult circumstances in which students may find themselves this Spring 2020 semester, Valparaiso University will allow both graduate and undergraduate students to petition to extend by one semester the deadline for completing the coursework for:

  1. Currently outstanding Incompletes: a student may petition CAPS for a one-semester extension on the completion of coursework for Incompletes recorded in Fall of 2019. If the petition is granted, the extended completion deadline for Incompletes recorded in Fall 2019 will be December 11, 2020, or
  2. Incompletes recorded in Spring or Summer of 2020: a student may petition for a one-semester extension on the completion of coursework for Incompletes recorded in Spring and Summer of 2020. If granted, the extended completion deadline for Incompletes recorded in either Spring or Summer 2020 will be May 7, 2021.

The full policy, which was approved by the Faculty Senate at its April meeting, can be found here.

Undergraduate Students: 

Students may use the CAPS: Registration Change After the Deadline form to petition for a one-semester extension to complete the coursework for Incompletes ongoing in the Spring 2020 semester or new Incompletes from Spring or Summer 2020. 

  • Faculty members and advisors should advise students to think carefully about these extensions. Students cannot graduate with an outstanding Incomplete on their transcript.
    • It is important that students know that the completion rate for Incompletes has historically gone down when the deadline for Incompletes is extended. Students will need to be vigilant about completing the work. 
  • Students must submit this petition by May 4, 2020 at 11:59pm so as to allow the Registrar’s Office time to update the students’ records. 

Graduate Students:

  • Graduate students may petition for a one semester extension of an Incomplete grade by contacting Jessica Segally in the Graduate School (Jessica.Segally@valpo.edu).  
  • Students should discuss this option with the instructor prior to submitting the email, and show evidence that the instructor supports the request. 
  • Students must submit this petition by May 4, 2020 at 11:59pm so as to allow the Registrar’s Office time to update the students’ records. 

Note:

The ability to extend Incompletes by a semester is unique to the pandemic conditions and entails no other changes to the Valparaiso University Academic Policy on Incomplete grades, which remains as follows:

The grade I (incomplete) may, at the discretion of the instructor, be given to a student under the following conditions:

  1. The work completed in the course so far is passing.
  2. The student has been unable to complete the remaining work in the course because of circumstances beyond his or her control.

If you have any questions about the policy, please contact your advisor.