Forms and Helpful Resources

Below are forms and resources for proposal development and award administration.

Valparaiso University Forms

Grant Proposal Approval Form (GPAF)

The Grant Proposal Approval Form packet must be fully approved before any proposal can be submitted. It includes basic proposal information: investigator information, budget figures, and project and funding agency details.  The following documents must be attached to the GPAF form prior to submitting the form for approval:  conflict of interest (COI) forms for all PIs and significant personnel, project overview, project budget, and budget narrative/justification.  Any other relevant documents regarding unique aspects of the proposal or funding opportunity should also be attached.  Click on the link for a flow chart of the GPAF Process.  Our policy requires that that the PI allow at least 5 business days before the submission deadline for the internal approval process to be completed.

Conflict of Interest Disclosure Statement Form (DSF) (PDF)

The Conflict of Interest (COI) Disclosure Statement Form is required before any proposal is submitted to the funding agency and ensures that potential conflicts of interest are captured at the proposal stage.  Completed COI forms are part of the GPAF packet.

Prior Approval Form (PDF)

The Prior Approval Form and related attachments must be submitted to OSSR before any no-cost extension, budget revision, or pre-award costs can be approved.  Need help revising your budget?  Here is an Excel spreadsheet that can help you compare the original budget to the proposed revisions.  The spreadsheet includes line items frequently included in grant budgets but you may need to tailor the spreadsheet to your needs.  Formulas are included so if you change the spreadsheet, doublecheck the formulas!

Valparaiso University Helpful Information

Additional Resources

Introduction to the Office of Sponsored Research (PPTX)

This presentation provides an overview of the OSSR and includes helpful tips and resources.

Required Sub Award Documents (PDF)

The documents listed must be submitted to OSSR before an institution can be included as a subaward on a proposal.

Sample Budget Form (XLSX)

This Excel budget template is used for each proposal developed and maintained internally. When developing your budget, this template should be used.

Sample Budget Justification (DOC)

A detailed budget justification should be included with each proposal to describe each item included in the budget. This sample can be used.

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