Forms, Guides & Manuals

When planning events on campus, it is important to be familiar with campus rules, policies, and procedures. This guide is meant as a resource for all student organizations, their leaders, and advisors to ensure the success of their organizations and events.

This resource is updated and organized by the Harre Union and Student Activities staff. If you have questions about any of the details, policies, or procedures listed within this guide, please contact the Assistant Director of Student Activities, Ryan Bye, at or 219.464.5007.

Student Activities Forms

Campus Information

Event Planning



For information regarding Student Senate policies, forms, and contacts, please see their website.


The Office of Information Technology (IT) provides online presentations that can assist Student Organizations with a wide variety of topics including; productivity, leadership, management, communication, social media, promotion, and networking. Please visit the list of Lynda courses here.

One crucial aspect of all Student Senate recognized organizations is that they have a faculty or staff advisor. In order to better serve these amazing volunteers we have compiled this resource in the form of a Student Organization Advisor’s Manual. As the manual states please do not hesitate to reach out to the Student Organization or Assistant Director for Student Activities.

Are you interested in hosting a charity/fundraiser run or walk? Please fill out this form to request to host a fundraiser or awareness run/walk event on Valparaiso Universities campus. Below are all the necessary steps to get a walk/run event approved on-campus. Please note that all walk/run events should be tied to an awareness-raising issue and if a registration fee is required there should be a fundraising element.

Step 1: Reserve your space. If you are hoping to use the Chapel turnaround space please work with the Chapel staff to reserve this area.

Step 2: Fill out the Run/Walk request form (you will need to attach a map of the proposed route)

Step 3: Meet with or receive confirmation from the Assistant Director of Student Activities

Step 4: Meet with the Assistant Chief of Police (Valparaiso University Police Department)

Step 5: Fill out the Fundraising Event Request Form