Q: When do I use the registration form?

A: The registration form is only to be used in the following circumstances:

  1. First-semester students – used at FOCUS
  2. Visiting students – students who are visiting Valparaiso University for a summer session, semester, or full year
  3. Readmitted students to Valparaiso University – you are unable to register on DataVU

Current Students – Use only after the drop/add period has ended for a given semester, and ONLY if you have not registered for any courses on DataVU. If you are registered for courses on DataVU, then you will need to complete the appropriate petition found on the Forms page.

Q: I receive an error that I have not met the prerequisites for the course. Why am I receiving this message and how do I receive permission to register for the course?

A: You are receiving this message for one of the following reasons:

  1. You have not taken the prerequisite(s) for the course as outlined in the University Catalog.
  2. Valparaiso University has not yet received official college transcripts, official credit by examination transcripts (AP, CLEP, etc), or Valpo placement scores. You will need to provide the correct documentation to the Office of the Registrar.
  3. The department chair has not granted electronic permission to override the prerequisites.

You will need to contact the appropriate department chair for the course(s) to enter an electronic waiver of all course prerequisites.

Q: I receive an error that I have not met the corequisites for the course. Why am I receiving this message, and how do I receive permission to register for the course?

A: You are receiving this message for one of the following reasons:

  1. You have not taken the corequisite(s) for the course as outlined in the University Catalog.
  2. Valparaiso University has not yet received official college transcripts, official credit by examination transcripts (AP, CLEP, etc), or Valpo placement scores. You will need to provide the correct documentation to the Office of the Registrar.
  3. The department chair has not granted electronic permission to override the corequisites.

You will need to contact the appropriate department chair for the course(s) to enter an electronic waiver of all course corequisites.

Q: I have a time conflict with one or more courses. How do I enroll in the conflicting course?

A: You can see the scheduled class meeting times for a course by detailing in the Meeting Information link on DataVU for the course. Pay special attention to courses with multiple lines for meeting times, as the DataVU system only lists the first line on the course’s quick lookup.

If you wish to enroll in the course(s) that have time conflicts, you will need to complete the Time Conflict Permission form. The form requires the signature of both professors involved in the time conflict. Return the completed form with all signatures to the Office of the Registrar. You will register for one of the conflicting courses; the Office of the Registrar will register you for the other.

Q: The drop/add period is still ongoing. May I add courses to my schedule on DataVU? Do I need my advisor’s approval to add a course?

A: It is recommended that you consult your advisor before making any changes to your schedule. During a semester’s drop/add period (the first six days of class), students may add courses to their schedule on DataVU.

Q: The drop/add period has ended, and I need to add a course to my schedule. What do I need to do?

A: You will need to complete an Add a Course After the Deadline form. This form is only to be used for adding courses after the drop/add period for the given semester the course was/will be taken. Return the completed form with signatures to the Office of the Registrar. If the drop/add period is still ongoing, then you may add courses on DataVU.

Q: The drop/add period is still ongoing. May I still drop a course from my schedule on DataVU? Do I need my advisor’s approval before I drop the course?

A: It is recommended that you consult your advisor before making any changes to your schedule. During a semester’s drop/add period (the first six days of class), students may drop courses to their schedule on DataVU; however, you may not drop all of your courses, as that would constitute a University withdrawal.

Q: I need to make a change to my schedule of classes after the drop/add deadline. What do I do?

A: The following forms are available online to allow you to make changes after the deadline:

  • Add a Course After the Deadline
  • Change Sections of a Course After the Deadline
  • CAPS: Registration Change After the Deadline
    • Drop a Course
    • Withdraw from a Course
    • Audit a Course
    • Course Intensification

Q: I am either registered for a cross-listed course and want to register for the other section, or I want to change sections of one of my classes. What do I do?

A: For either scenario listed above, you will need to complete a Change in Sections After the Deadline form. All signatures are required. Return the completed form with all signatures to the Office of the Registrar.

Q: Classes have started, and the drop/add period has ended. I haven’t registered for any courses on DataVU. Am I still able to register for courses, and if so, how do I register?

A: You will have to complete a Late Registration form to register for classes if you missed the deadline during the drop/add period. Late registration for courses is dependent upon the approval of the Provost. As long as you have removed all holds and the Provost approves, you will be registered for courses per a completed Late Registration form. Return the completed form with signatures to the Office of the Registrar.

Q: How do I get on the waitlist for a course, and how do I know if I have permission to register for the waitlisted course?

A: You may add yourself to the waitlist for a course on DataVU during your assigned registration period. After you have selected courses to your preferred list, one of the choices in the drop-down menu to the left of the course will be “waitlist.”

Once you receive approval to register for the waitlisted course, an email is sent to your Valparaiso University email address. It will provide you instructions on how to add the course and tell you when your permission expires. It is very important that you check your Valparaiso University email consistently, as you only have a 24-hour window to add the approved waitlisted course. If you do not register in that 24-hour window, your waitlist approval expires and the next individual on the waitlist receives approval to register for the course. The expired approval will also remove the course from your list of waitlisted courses. You will need to add yourself back to the waitlist again for the course if you want to be considered for an open seat.

During the 24-hour window of approval, you will login to DataVU and go to Register, Drop, and Waitlist. From there, go to Manage my Waitlist and register for the course.

Q: I want to take a course for a Satisfactory/Unsatisfactory grade instead of a regular grade. First, what does it mean to take a course S/U? Second, how to I choose to take a course S/U?

A: Students may take one course each semester for an S/U grade instead of a regular grade, as long as it is not a major or minor requirement course. (e.g., If you are an English major, you may not take any ENGL courses S/U.) In order to earn the “S” or Satisfactory grade, you must earn the equivalent of a grade of C- or higher. A grade of “U” or Unsatisfactory is awarded for the equivalent of a D+ or lower. With a grade of S, you will earn credit for the course; however, a grade of S does not influence your Valpo GPA. If a grade of U is earned, no credit is awarded for the course, and the grade of U will not influence your Valpo GPA.

To take a course S/U, you must complete the Satisfactory/Unsatisfactory Grading Option form. You may petition to take a course S/U up to the first day of the fourth week of a semester. If you wish to take a course S/U after the deadline, then you will need to complete the Registration Change After the Deadline form, which will need to be approved by the Committee on Academic and Professional Standards (CAPS).

Q: What does it mean to audit a course? If I want to audit a course, what do I need to do?

A: Students may choose to audit a course if they do not wish to earn credit for the course, but would like the experience of learning the material. Students must complete the Audit a Course form, which must be approved by the student’s advisor and the course’s department chair. The completed form with all signatures must be returned to the Office of the Registrar by 5 p.m. on the sixth day of classes (end of the drop/add period). The Registration Change After the Deadline form is required after the drop/add deadline.   

Once a student becomes a course auditor, she or he will neither earn credit for the course nor earn a grade (a grade of AU, which does not influence a Valpo GPA, is assigned to indicate that the course was audited). At no time may a student choose to change enrollment to receive a regular grade. Course auditors are still required to attend all scheduled class meetings. If, by enrolling in the audited course, a student’s enrollment is 19.5 credits or above, the overload fee will be charged; auditing a course does not exclude it from the overload fee. If, with the audited course, the student is at 19 credits or below, normal tuition charges are applied.

For more details, please read the “Admission to Courses as an Auditor” section of the General Catalog.

Q: I want to intensify a course. What do I need to do?

A: For a course to be eligible for course intensification, it must meet the following criteria:

  1. The course must be offered for three or more credits. Variable credit courses may not be intensified.
  2. Students must submit a Intensify a Course form, complete with signatures, to the Office of the Registrar. The deadline to intensify a course is usually around the end of the seventh week of the semester. Please refer to the Important Dates and Deadlines published for each semester for the exact deadline. If a student wishes to petition to intensify a course after the deadline, a Registration Change After the Deadline form is required.
  3. For information for students enrolled in the College of Nursing and Health Professions or the College of Business, please refer to their informational pages in the General Catalog.

For more details, please read the “Admission to the Course Intensification Plan” section of the General Catalog.

Q: The drop/add period has expired. How do I withdraw from a course?

A: You will need to log into DataVU and go to Withdraw from Sections. Choose the appropriate semester, click next to the course you wish to withdraw from, and click Submit. This will take you back to the main student menu. You will notice that the course will not immediately be removed from your schedule; submitting the request generates an email to your advisor with instruction to respond to the Office of the Registrar for approval to withdraw from the course. Once the Office of the Registrar receives the email approval from your advisor, you will be withdrawn from the course, effective on the date you initiated the withdrawal. It usually takes one to three business days for a course to be removed from your schedule.

If you wish to withdraw from all of your courses, please refer to the Withdraw from All of my Courses item below.

Information regarding the Withdraw & Refund Policy is available online.

Q: I do not plan to finish this semester and need to withdraw from all of my courses. What do I need to do?

A: If at any time during the semester (from the first until the last day of classes) you wish to withdraw from all of your courses, you will need to complete a University Withdrawal form in the Office of Student Affairs. If you only wish to withdraw from one or a few of your courses, then please refer to the Withdraw from a Course item above.

Information regarding the Withdraw & Refund Policy is available online.

Q: I am attempting to register for classes, but I receive a message that I do not have a web group for the registration period.  

A: If you are a returning student and do not have an assigned web group, please email registrar@valpo.edu. New students are given web groups after June FOCUS. If you are a new student and have attended a FOCUS session, but still do not have an assigned web group, please email registrar@valpo.edu.

Q: I plan to finish the current semester, but I do not plan to return to Valpo next semester. What should I do?

A: Students who will finish the current semester but plan not to return the following semester will need to complete a Non-Returning Student form before the first day of the semester they plan to not return. A case in which the Non-Returning Student form is not submitted before the first day of classes will be a considered a University withdraw.

Q: What is an academic overload? If I need approval for an academic overload, what do I do?

A: Please refer to the General Catalog, the Registration section, and Maximum and Minimum Credit Hours for a listing of majors and the maximum number of credits a student may enroll in per semester.

An academic overload (different than a financial overload) occurs when a student wishes to enroll above the approved maximum number of credits for their major in a given semester. Academic overloads require the approval of the dean of the student’s College. The Dean may enter an electronic approval for up to 20 credits; if the student will register at 20.5 credits or above, an Academic Overload form is required.

Q: What is a financial overload?

A: A financial overload (different than an Academic Overload) is an extra charge for students who are registered for 19.5 credit hours or more in a given semester. Please refer to the General Catalog and the Tuition & Fees section for the overload fee for the current academic year.

Q: I plan to enroll at both Valpo and another institution this fall or spring semester. What do I need to do?

A: Students who are enrolled at both Valpo and a second institution in the same semester (only for a fall or spring semester; summer is excluded) must complete a Concurrent Enrollment Approval Form for permission to be concurrently enrolled in two institutions in the same semester.

For more information about concurrent enrollment, please refer to the page on Undergraduate Academic and University Policies.

Q: How many credits do I need to be considered a full-time student? What about a part-time student?

A: Student enrollment status is reported per the following during a given semester (fall, spring, and summer):

 

Undergraduate Students:

Full-time: 12 credit hours or more

¾-time: 6.5 credit hours to 9 credit hours

Half-time: 6 credit hours

Less than half-time: 0.5 credit hours to 5.5 credit hours

 

Graduate Students:

Full-time: 9 credit hours or more

¾-time: 5 credit hours to 8.5 credit hours

Half-time: 4.5 credit hours

Less than half-time: 0.5 credit hours to 4 credit hours

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