Valparaiso University, day one of two. Jon Hendricks, producer.

Room Selection For Current Students: Academic Year 2023-2024

Key Dates

DateProcess Item or Event
Monday, February 13Medical Accommodation Room Selection Appointment Scheduling Complete
Monday, February 13- Friday, February 24Medical Accommodation Room Assignment Meetings
Wednesday, February 15-
Friday, February 24
RA Room Selection and Spring Beak Closing Floor Meetings
Tuesday, February 21On-Campus Apartments Open Houses from 8:30-9:30 pm Promenade East
Tuesday, February 28 by 5 pmDeadline to apply for or cancel Fall housing
Monday, February 27-Wednesday, March 1Open House and Roommate Socials: 7:30-8:30 pm
• Wehrenberg- Monday, February 27
• GM- Tuesday, February 28
• Beacon- Wednesday, March 1
Wednesday, March 1Apartment Selection Online Appointment Date/Time sent via email
Thursday, March 2- Friday, March 3Apartment Selection for Eligible Students
Wednesday, March 22Room Selection Online Appointment Date/Time sent via email
First Year Residence Hall Roommate Social
• Lankenau & Brandt 7:30-8:30 pm
Friday, March 24-
Thursday, March 30
General Online Room Selection Process

Guidelines and Instructions on the Room Selection Process

All students who are currently living in campus housing (including University operated Promenade Apartments and the Sorority Housing Complex) must participate in either the Online Housing Reservation or Cancellation process must visit the Housing Self-Service (via DataVU) beginning Monday, January 30, 2023 in order to indicate to the Office of Residential Life your intentions for the 2023-2024 academic year by Tuesday, February 28, 2023 at 5pm

All students with less than 6 semesters of living in campus housing before the start of the Fall 2023 academic semester are required to live in University-operated housing. Summer housing does not count towards semesters on-campus. 

Students who intend to live in campus housing for the 2023-2024 academic year should visit their Housing Self-Service and complete an On-Campus Housing Application for Fall 2023 no later than Tuesday, February 28, 2023. Students who sign up after this date will be assigned housing but will lose their room selection priority.

After completing an On-Campus Housing Application for Fall 2023, students must select a bed in on-campus housing through either the Apartment Selection Process or the General Room Selection Process.

  • The Apartment Selection Process will be held Thursday, March 2 to Friday, March 3, students wishing to be considered for the apartment selection process must have lived on-campus for four (4) or more semesters by Fall 2023 and complete the On-Campus Housing application by Tuesday, February 28 at 5pm.
  • The General Room Selection will be held Friday, March 24 to Thursday, March 30.

Students who DO NOT intend to live in campus housing for the 2023-2024 academic year (ex. transferring, studying abroad, graduation, etc.) should visit their Housing Self-Service and complete a Housing Cancellation Form for Fall 2023 no later than Tuesday, February 28, 2023.

The 2022-2023 Valparaiso University Housing Agreement can be found by clicking HERE. The 2023-2024 Valparaiso University Housing Agreement will be posted at a later date. 

Between Monday, January 30 and Tuesday, February 28 students will need to visit the Housing Self-Service to apply for on-campus housing or cancel their housing for Fall 2023. It is ideal that all roommates are selected and confirmed in Housing Self-Service by 5 pm Monday, February 28. 

Apartment Selection Process

Students wishing to live in the On-Campus Apartments must first be eligible to reside there AND they must complete their On-Campus Housing Application by 5 pm Monday, February 28. Roommates must be selected and confirmed by Monday, February 28  through Housing Self-Service.

Eligible students will be placed in the Apartment selection process occurring Thursday, March 2 through Friday, March 3 and will receive a selection appointment time on Wednesday, March 1.  Apartment selection will be based on credit hours meaning the person in the group with the most credits hours can pick the apartment and all confirmed roommates will be “pulled” into the apartment as well. Groups will only be eligible and able to select a space if they can fill the entire apartment, all Promenade Apartments are four person occupancy. Students who do not gain an apartment during the selection process will be enrolled in the room selection process after spring break and will be provided with a room selection appointment. 

Room Selection Process

Students will be able to view their room selection date and appointment time in their Housing Self-Service Wednesday, March 22 and will receive an email. Room selection will occur Friday, March 24 to Thursday, March 30.

If a student has a roommate selected and confirmed, the person with the earliest appointment time can select the room once it is their appointment time. Students are only able to see available rooms that match their group size. For example, if a student in a two-person grouping, they will only see vacant two-person spaces. At that point, all confirmed roommates will be “pulled” into the room as well.  A student can pick their room on or after their appointment time. Please note new student are released into the system every two minutes so inventory will change as students select. 

The Office of Residential Life will assign students who do not participate in the room selection process and are required to live on-campus according to the University Housing Policy, to remaining rooms. In the event of a roommate change or cancellation, the Office of Residential Life may assign another student to the available space.

Students who apply for on-campus housing for Fall 2023 will be arranged in total cumulative credit order with the student with the highest number of credits receiving the highest priority. Cumulative GPA will be used to break ties. For example, a student with 72 credits and a GPA of 3.60 will receive higher priority than a student with 72 credits and a GPA of 3.58. Student housing deposit dates will be used in the event of a tie in GPA, with the earlier deposit date receiving higher priority. Once the list is arranged, students are then assigned a selection date and time.

Students currently participating in overseas programs who are not registered for classes and/or will not have equivalent credits posted to their academic record by February 28, will have 15 credits added to their total for each semester for which it is appropriate. This applies to students in the Cambridge, and Reutlingen programs, among others.

Roommates

Priority in room selection will be given to individuals who can fill a complete room/suite/apartment as rooms need to be filled to capacity during the selection process. We have a limited inventory of each type of room space, the majority of our inventory consists of double rooms, we encourage students to have multiple back-up plans if their first, second or third choice is not available. Our office will send daily updates throughout the room selection process with what spaces are still available. 

If you do not have a mutually matched room roommate, you would only be able to select from single rooms (if available and not filled) during your appointment time. If all single rooms are filled you would not be able to select from other room options until all room selection appointment times are complete. At that time, the system will unlock and allow you to select from any available room.

Searching for a Specific Roommate

Students will only be able to search for and request a roommate after that person has also completed the On-Campus Housing Application. If you cannot find your desired roommate, then they need to complete the On-Campus Housing Application.

To find your desired roommate(s) log into your “Housing Self-Service”. Under the Room Selection Tab, select Roommates, you will then be able to search your roommate(s) based on their name. When you find your roommate(s) you will request them which will send them an email notification. Your roommate(s) will need to log into their Housing Self-Service to confirm you as their roommate. All students must be mutually matched to be able to select a space. 

Prior to room selection, please make sure that all roommates in your group are fully matched. If your desired roommate is not a current student at the university, please reach out to reslife@valpo.edu so we can assist you with your specific situation.

If your first room option is not available and you wish to re-group during the room selection process you are able to do so. Please communicate your back-up plans with your potential roommates so all impacted parties are aware. 

Priority in room selection will be given to individuals who can fill a complete room/suite/apartment. If you do not have a roommate in mind, you may search for one via the Advanced Room Selection Search function. Roommate socials will be held in conjunction with residence hall open houses to assist you in finding a roommate in your desired hall, we will also have first year hall socials to assist students in finding roommates. Please see your RA or RLC for events occurring in your building. Residential Life will also maintain a list of students looking for roommates. Please email reslife@valpo.edu with your name and where you are hoping to live. 

Open Houses and Roommate Socials: 

  • Promenade Apartments- Tuesday, February 21, 8:30-9:30 pm
  • Wehrenberg- Monday, February 27, 7:30-8:30 pm
  • GM- Tuesday, February 28, 7:30-8:30 pm
  • Beacon- Wednesday, March 1, 7:30-8:30 pm

First Year Residence Hall Roommate Socials:

  • Lankenau and Brandt- Wednesday, March 22, 7:30-8:30 pm
We anticipate being able to offer limited singles for the 2023-2024 academic year. Students will only be able to see rooms that they can fill to capacity when they go to select. If a student does not have a matched roommate they will be able to go in and see all available singles. If there are no rooms that populate all singles will have filled. A single waitlist will become available in early April. 
 
If all single rooms have filled. Students would then need to enact their back-up plan or wait until the end of room selection and select after all the students who have roommates have selected and would be able to assign themselves into a room with a random roommate. 
 
We have a limited inventory of each type of room space and encourage students to have multiple back-up plans if their first, second or third choice is not available. Our office will send daily updates throughout the room selection process with what spaces are still available. 

Medical/Special Accommodations

If you have a Housing Special/Medical Accommodation or Access and Accommodations Resource Center (AARC) Accommodation, please go to your Housing Self-Service and complete an application to RESERVE a space in housing. You will also need to contact our office as soon as possible to schedule an appointment.

If you do not have a current Housing Special/Medical Accommodation or AARC Accommodation on file you will need to complete a Medical Accommodation Provider Supporting Information Form prior to Monday, February 13, and provide it to the AARC. We will then work with the AARC for the next steps of your accommodation.

The form can be found HERE and once completed can be faxed to the AARC’s office 219.464.5086 or emailed to aarc@valpo.edu  by your medical professional.

 Step 1Step 2Step 3
 January 30- February 28January 30-February 13 February 13-February 24
  Go to your Housing Self-Service and complete an application to RESERVE a space in housing.Call the Office of Residential Life to Schedule a 15-minute appointment to select your space. The Office of Residential Life will assign you to a space with you during your scheduled meeting.

Residence Halls

Our eight residence halls and two apartment buildings are home to 1,500 undergraduate students. With a six-semester live-on requirement, all first-year, sophomore, and junior students are required to live in approved University housing. Lankenau, and Brandt Halls are predominately first-year students, with the first-floors traditionally reserved for upper-class students. Upper-class students reside in Beacon Hall, Guild/Memorial Hall, Wehrenberg Hall, or the Sorority Housing Complex. Students who have resided for four or more semesters on-campus are eligible for the on-campus apartments which include the Promenade Apartments, however, inventory is limited.

Yes, we will host open houses as follows:

  • On-Campus Apartments: Tuesday, February 21, 8:30-9:30 pm
    • Promenade Apartment tour will begin in Promenade East, the building with the Student Health Center
  • Wehrenberg Hall: Monday, February 27, 7:30-9:30 pm
  • Guild/Memorial: Tuesday, February 28, 7:30-9:30 pm
  • Beacon Hall: Wednesday, March 1, 7:30-9:30 pm
Step 1 Step 2 Step 3
 January 30-February 28 January 30-February 28  March 2-March 3
 Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and apartment-mates. All students eligible for On-Campus Apartments, who have reserved a place in housing, will be placed in the Apartment Selection Process. Appointment times will be provided on Wednesday, March 1.

On-Campus Apartments are offered to students who will have lived on-campus for 4 semesters (students who studied abroad during the academic year, your time away will count as semesters lived on-campus) or above upon the completion of the Spring 2023 semester.

  • Promenade East/West Apartments are 2 story townhouses with 2 bedrooms and 2.5 bathrooms. Each apartment holds 4 students in shared bedrooms.
  • Students interested in living in the on-campus apartments need to complete the On-Campus Housing Application in Housing Self-Service and select and confirm their roommates and apartment mates by 5 pm Tuesday, February 28. 
  • Only students who are eligible for On-Campus Apartments, who have reserved a place in housing by Tuesday, February 28 will be added to the Apartments Selection process and provided an appointment time based on credit hours on Wednesday, March 1.
  • The Apartment Selection Process will occur on Thursday, March 2 to Friday, March 3. 
  • During your designated appointment time, you may select from the available apartments for you and your confirmed roommate(s).
    • The person with the earliest appointment time can select the apartment. At that point, all confirmed roommates will be “pulled” into the room as well. Students will only be able to select an apartment if their group can fill the entire apartment.
    • Please note groups will only be able to see available apartments for their group size.  Promenade apartments are all 4-person apartments. 
  • The number of students interested in the apartments will determine the likelihood of a group receiving one. Not all groups will receive an apartment.
  • If no more apartment spaces are available, you will be able to pick an on-campus space during the General Room Selection Process Friday, March 24 to Thursday, March 30. General Room Selection appointment times will be sent Wednesday, March 22.
  • If you do not receive an apartment through the Apartment Selection Process, an Apartment Waitlist will be available in April. You will receive an email about how to put your group on that waitlist.
Step 1 Step 2 Step 3
January 30-February 28 January 30-February 28 March 24-March 30
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates. Select a suite for the size of your group. You will need to fill an entire suite during the initial portion of General Room Selection.

Beacon Hall will be part of General Room Selection, which will occur March 24 to March 30. During the General Room Selection Process, groups who wish to reside in Beacon Hall must fill an entire suite.

  • Beacon Hall consists of 4-, 6-, and 8-person suites.
  • Complete the On-Campus Housing Application in Housing Self-Service by Tuesday, February 28.
  • Select and confirm all roommates & suitemates in Housing Self-Service by Tuesday, February 28.
  • During your designated appointment time, you may select from the available suites for you and your confirmed roommate and suitemates.
    • The person with the earliest appointment time can select the suite. At that point, all confirmed roommates will be “pulled” into the suite as well. 
    • Students will only be able to see and select a suite if their group can fill the entire suite to capacity. There are limited amounts of each size suite. Beacon has the largest inventory of 8-person suites, followed by 6-person, and then 4-person suites.
    • The individual selecting the suite for the group will need to place each individual in a room within the suite, so please have this information ready during your selection time.
Step 1 Step 2 Step 3
January 30-February 27 February 27-February 28 After Rosters Provided
 Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Chapter presidents will make room assignments for chapter members who signed up for on-campus fraternity housing. The Office of Residential Life will assign your members to the spaces provided on the roster.

Fraternity men in Kappa Alpha Psi, Lambda Chi Alpha, Phi Delta Theta and Sigma Chi who wish to reside together will receive information from their chapter president or designee about the room selection process. On-Campus fraternity housing will be located on the 4th floor of Memorial Hall.

  • Complete the On-Campus Housing Application in Housing Self-Service by Monday,  February 27.
  • Your chapter president will then be in contact with you about your placement.
  • Rosters from Chapter Presidents are due to the Office of Residential Life on Monday, February 27 by 5 pm.
    • Once rosters are received the information will be organized by the Office of Residential Life. We will then share housing placement information with Chapter presidents who will make room assignments for the chapter. Housing placement information (rooms provided to chapters) will be shared on Monday, February 27 and will be due by 5 pm Tuesday, February 28.
      • For example, a chapter president provides a roster of six men who wish to reside in on-campus fraternity housing. Residential life would identify a two-person and four-person room. The chapter president would then work with chapter members to assign the six men to the two rooms.
  • The Office of Residential Life will assign you to the space designated by your chapter president, so you will NOT need to pick a room March 24 to March 30.
Step 1 Step 2 Step 3
January 30-February 24 January 30-February 24 After Rosters Provided
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates.  The Office of Residential Life will assign your members to the spaces provided on the roster.

Sorority women requiring housing in the sorority houses will receive information from their chapter president or designee about the room selection process.

  • Complete the On-Campus Housing Application in Housing Self-Service by Friday, February 24.
  • Select/Confirm Roommate(s) by Friday, February 24.
  • Your chapter president will then be in contact with you about your placement.
  • Rosters from Chapter Presidents are due to the Office of Residential Life on Friday, February 24 by 5 pm.
  • The Office of Residential Life will assign you to the space designated by your chapter president so you will NOT need to pick a room March 24 to March 30.
Step 1 Step 2 Step 3
January 30-February 28 January 30-February 28  March 3
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates.  The Office of Residential Life will assign your members to the spaces provided by the roster from the German House Faculty.
  • Complete the On-Campus Housing Application in Housing Self-Service by Tuesday, February 28.
  • The German House Program Director will then be in contact with you about your placement.
  • The Office of Residential Life will assign you to the space designated by your program director, so you will NOT need to pick a room March 24 to March 30.
  • If you have questions, contact the German House Program Director Timothy Malchow.
    • Applications for the German House are available on the Foreign Languages and Literatures website and are due late January.

Don’t Plan on Living in On-Campus Housing?

If you are…

  • Graduating in May 2023
  • Transferring Schools
  • Withdrawing from or Not Returning to the University
  • Moving to a Recognized Off-Campus Fraternity House
  • Going Abroad/Interning in the Fall of 2023
  • Eligible to Live Off-Campus According to the Housing Policy
    • Six (6) semesters of living in campus housing before the Fall 2023 semester or 22 years of age by September 1, 2023

Students who are graduating, transferring schools, not returning to the University, moving into recognized fraternity housing, participating in a University recognized off-campus program for the Fall semester or are eligible to live off-campus according to the University Housing Policy, must complete a Housing Cancellation Form via the Housing Self-Service by Tuesday, February 28, 2023.  Failure to do so could result in additional cancellation fees. To check your eligibility, please see the official University Housing Policy on our website. If you have questions regarding your eligibility to cancel your housing, please contact the Assistant Director of Residential Life or the Office of Residential Life.

  1. Cancellation on or after the Official Opening Date of the Residence Halls – On and after this date student shall pay and/or be liable for full room charges for the full Academic Year if enrolled in the fall, or for the full room charges for the spring semester if the Contract began in the spring, and the student remains enrolled.
  2. Returning Student Cancellation of the Upcoming Fall Semester or Academic Year by Stated Deadlines:
    1. Before February 28 – If a returning student is exempt from on campus housing under section 8 of this contract this Contract, the Contract shall terminate with no penalty.
    2. March 1 to April 30 – If a returning student is exempt from on campus housing under section 8 of this contract, a $200 late cancellation fee shall be shall be charged against student’s account if student continues to be enrolled.
    3. May 1 to The Day Prior to the Official Opening Date of the Residence Halls – If a returning student is exempt from on campus housing under section 8 of this contract, a $400 late cancellation fee shall be charged against student’s account if student continues to be enrolled.
Step 1 Step 2
 January 30-February 24 January 30-February 24
Go to your Housing Self-Service and complete an application to CANCEL your space in housing. ALL members complete a new Fraternity House Agreement if they plan to live in the house at any time during the 2023-2024 academic year.

Sophomore and junior men who are members of Phi Kappa Psi, Phi Sigma Kappa, Phi Mu Alpha, Pi Kappa Alpha, Sigma Pi and Sigma Phi Epsilon who currently reside on-campus and plan to live in off-campus fraternity houses should visit Housing Self-Service to cancel their Fall 2023 semester on-campus housing and complete the Fraternity House Agreement by Friday, February 24.

Fraternity presidents will provide a House Roster to the Office of Residential Life by Friday, February 24 by 5 pm. Fraternity Housing Agreements need to be completed by all members living in their respective houses. See your Fraternity President for more information.

Students who will be off-campus on a University recognized program for the Fall 2023 semester must cancel their housing with the University via Housing Self-Service by Tuesday, February 28. Students participating in an internship or co-op must also provide the Office of Residential Life verification of their off-campus program. All sophomore and junior students who return from off-campus programs at the conclusion of the Fall semester will be required to live in University-operated housing during the Spring 2024 semester.

Housing information for the Spring 2024 semester will be emailed in October to all students in international study programs, co-op, and other University off-campus study programs.

If you will be a sophomore or junior next Fall, but plan to attend a University recognized off-campus program for the Spring 2024 semester, you are required to live on campus for the Fall 2023 semester as per the University Housing Policy.

If you have questions about the Online Housing Registration / Cancellation process, or the terms and conditions for residence hall housing, please contact the Office of Residential Life via e-mail reslife@valpo.edu or by visiting our office located in Harre Union.