ALL students currently living in University housing (including University operated Uptown East/Promenade Apts.) must participate in either the Online Housing Reservation or Cancellation process.

Guidelines and Instructions on the Room Selection Process

All students who are currently living in campus housing must visit the Housing Self-Service (via DataVU) in order to indicate to the Office of Residential Life your intentions for the 2019-2020 academic year. 

Students should indicate that they need on-campus housing by completing the On-Campus Housing Application for Fall 2019 in Housing Self-Service starting Monday, January 28, 2019.

  • Students interested in participating in the apartment selection process need to complete their application by Friday, February 22, 2019, and will have lived on-campus for 4 or more semesters by the Fall 2019 semester. Please note, summer sessions do not count towards the on-campus requirement.
  • The On-campus Housing Application for Fall 2019 is due Thursday, February 28, 2019 for students participating in the general room selection.

Online Room Selection will begin on Friday, March 22 and will end Thursday, March 28, 2019. Students will be able to view their room selection date and appointment time in their Housing Self-Service the week following Spring Break. 

Students who do not intend to live in campus housing for the 2019-2020 academic year (ex. transferring, studying abroad, graduation, etc.) should visit their Housing Self Service and complete a Housing Cancellation Form for Fall 2019. To receive a 100% housing deposit refund, if applicable, students need to cancel their housing through HOUSING SELF-SERVICE no later than Thursday, February 28, 2019.

PLEASE NOTE: All students with less than 6 semesters of living in campus housing before the start of the Fall 2019 academic semester are required to live in University-operated housing. Summer housing does not count towards semesters on-campus. 

All students must complete an On-Campus Housing Application for Fall 2019 via their Housing Self-Service by Thursday, February 28, 2019, to participate in the room selection process. Students who sign up after this date will be assigned housing but will lose their room selection priority.

After completing an On-Campus Housing Application for Fall 2019, students must select a bed in on-campus housing through either the Apartment Selection Process or the General Room Selection Process. The Apartment Selection Process will be held Tuesday, February 26-Thursday, February 28, students wishing to be considered for the apartment selection process must have lived on campus for four (4) or more semesters and complete the On-Campus Housing application by Friday, February 22 at 5pm. The General Room Selection will be held Friday, March 22-Thursday, March 28.

The 2019-2020 Valparaiso University Housing Agreement can be found by clicking HERE.

Between Monday, January 28 and Thursday, February 28 students will need to visit the Housing Self-Service to apply for on-campus housing or cancel their housing for Fall 2019. Roommates must be selected and confirmed by Thursday, February 28  through Housing Self-Service.  Students will be able to view their room selection date and appointment time in their Housing Self-Service Thursday, March 21. An email will also be sent out at this time. 

If a student has a roommate selected and confirmed, the person with the earliest appointment time can select the room once it is their appointment time. Students are only able to see available rooms that match their group size. For example, if a student in a two-person grouping, they will only see vacant two person spaces. At that point, all confirmed roommates will be “pulled” into the room as well.  A student can pick their room any time after their appointment time.

Students wishing to live in the On-Campus Apartments must first be eligible to reside there AND they must complete their On-Campus Housing Application by 5pm Friday, February 22. All roommates need to be selected and confirmed in Housing Self-Service by 5pm Friday, February 22, 2019 as well. Eligible students will then be placed in the Apartment selection process occurring Tuesday, February 26 through Thursday, February 28.  Apartment selection will be based on credit hours meaning the person in the group with the most credits hours can pick the apartment and all confirmed roommates will be “pulled” into the apartment as well. Groups will only be eligible for a space if they can fill the entire apartment.

The Office of Residential Life will assign students who do not participate in the room selection process and are required to live on-campus according to the University Housing Policy, to remaining rooms. In the event of a roommate change or cancellation, the Office of Residential Life may assign another student to the available space.

Students who apply for on-campus housing for Fall 2019 housing will be arranged in total cumulative credit order with the student with the highest number of credits receiving the highest priority. Cumulative GPA will be used to break ties. For example, a student with 72 credits and a GPA of 3.60 will receive higher priority than a student with 72 credits and a GPA of 3.58. Student housing deposit dates will be used in the event of a tie in GPA, with the earlier deposit date receiving higher priority. Once the list is arranged, students are then assigned a selection date and time.

Students currently participating in overseas programs who are not registered for classes and/or will not have equivalent credits posted to their academic record by February 22, will have 15 credits added to their total for each semester for which it is appropriate. This applies to students in the Cambridge, Reutlingen, and Puebla programs, among others.

Students will only be able to search for and request a roommate after that person has also completed the On-Campus Housing Application. If you cannot find your desired roommate, then they need to complete the On-Campus Housing Application.

To find your desired roommate(s) log into your “Housing Self-Service”. Under the Room Selection Tab, select Roommates/Suitemates, you will then be able to search your roommate(s) based on their name. When you find your roommate(s) you will request them which will send them an email notification. Your roommate(s) will need to log into their Housing Self-Service to confirm you as their roommate. All students must be mutually matched to be able to select a space. 

 

 

Students will only be able to search for and request a roommate after that person has also completed the On-Campus Housing Application. If you cannot find your desired roommate, then they need to complete the On-Campus Housing Application.

To find your roommate log into your Housing Self Service. Under the Room Selection Tab, select Roommates/Suitemates, you will then be able to search your roommate(s) based on their name. When you find your roommate(s) you will request them which will send them an email notification. Your roommate(s) will need to log into their Housing Self Service to confirm you as their roommate. 

The On-Campus Housing Application is available on your DataVU Housing Self-Service. 

Prior to room selection, please make sure that all roommates in your group are fully matched. 

Priority in room selection will be given to individuals who can fill a complete room/suite/apartment. If you do not have a roommate in mind, you may search for one via the Advanced Room Selection Search function. Roommate socials will be held throughout the residence halls (Beacon, Guild/Memorial and Wehrenberg Halls) on Wednesday, March 20 from 7:30-9: 30 PM, during residence hall open houses to assist you in finding a roommate. Please see your RA or RLC for events occurring in your building.

An on-campus apartment social will be held on Tuesday, February 19 from 8:30-9:30 in the on-campus apartments. 

If you do not have a roommate, you will not be able to select a room until all appointment times are complete. At that time, the system will unlock and allow you to select a room without a roommate.

Break Housing for 2019-2020 will be offered in an on-campus apartment building and Wehrenberg Hall (subject to change, based on demand and bed space availability). If you need break housing at any point during the 2019-2020 academic year, as you are an international student, student-athlete, etc., you should select a room in one of the break housing buildings.

If you have a Housing Medical/Special or Access and Accommodations Resource Center Accommodation (AARC) please go to your Housing Self-Service and complete an application to RESERVE a space in housing. You will also need to contact our office as soon as possible to schedule an appointment.

If you do not have a current Housing Special/Medical Accommodation or AARC Accommodation, on file you will need to complete a Medical Accommodation Provider Supporting Information Form prior to Monday, February 11 and provide it to our office. We will then work with the AARC for the next steps of your accommodation. The form can be found HERE and can be faxed to our office by your medical professional. Our fax number is 219-464-5256. Your medical professional can also send a scanned PDF of the document to reslife@valpo.edu.

Step 1 Step 2 Step 3
 January 28- February 28  January 28- February 11  February 11- February 22
 Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Call the Office of Residential Life to Schedule a 15-minute appointment to select your space.  The Office of Residential Life will assign you to a space with you during your scheduled meeting. 

The Office of Residential Life will be hosting the following open houses.

  • On-Campus Apartments: Tuesday, February 19, 2019, from 8:30-9:30 pm
    • The Uptown East Apartment tour will begin in UPE Building 2 with the amenities center
    • The Promenade East Apartment tour will begin in Promenade East, the building with the Student Health Center
  • Beacon Hall: Wednesday, March 20, 2019, from 7:30-9:30 pm
  • Guild/Memorial: Wednesday, March 20, 2019, from 7:30-9:30 pm
  • Wehrenberg Hall: Wednesday, March 20, 2019, from 7:30-9:30 pm

Step 1 Step 2 Step 3
 January 28- February 22  January 28- February 22  February 26- February 28
 Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and apartment-mates. All students eligible for On-Campus Apartments, who have reserved a place in housing, will be placed in the Apartment Selection Process. Appointment times will be provided on Mon., February 25.  

On-Campus Apartments are offered to students who will have lived on-campus for 4 semesters (students who studied abroad during the academic year, your time away will count as semesters lived on-campus) or above upon the completion of the Spring 2019 semester.

  • Uptown East Apartments has apartments available with private bedrooms and bathrooms
  • Promenade East Apartments are 2 story townhouses with 2 bedrooms and 2.5 bathrooms. Each apartment holds 4 students in shared bedrooms
  • Students interested in living in the on-campus apartments need to complete the On-Campus Housing Application in Housing Self-Service by 5 pm Friday, February 22, 2019. All roommates and apartment-mates need to be selected and confirmed in Housing Self-Service by 5 pm Friday, February 22, 2019, as well.
  • Only students who are eligible for On-Campus Apartments, who have reserved a place in housing by Friday, February 22 will be added to the Apartments Selection process and provided an appointment time based on credit hours on Monday, February 25, 2019.
  • The Apartment Selection Process will occur on Tuesday, February 26, 2019  – Thursday, February 28, 2019.
  • During your designated appointment time, you may select from the available apartments for you and your confirmed roommate(s).
    • The person with the earliest appointment time can select the apartment. At that point, all confirmed roommates will be “pulled” into the room as well. Students will only be able to select an apartment if their group can fill the entire apartment.
    • Please note groups will only be able to see available apartments for their group size. There are limited amounts of each size apartment. Promenade East apartments are all 4 person units. Uptown East Apartments has 2, 3 person units.
  • The number of students interested in the apartments will determine the likelihood of a group receiving one. Not all groups will receive an apartment.
  • If no more apartment spaces are available, you will be able to pick an on-campus space during the General Room Selection Process Friday, March 22-Thursday, March 28. General Room Selection appointment times will be sent Thursday, March 21.
  • If you do not receive an apartment through the Apartment Selection Process, an Apartment Waitlist will be available in April. You will receive an email about how to put your group on that waitlist.

Stop by the On-Campus Apartment Open House on Tuesday, February 19, 2019 from 8:30-9:30 PM

 

Step 1 Step 2 Step 3
 January 28- February 28  January 28- February 28 March 22- March 28
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates. Select a suite for the size of your group. You will need to fill an entire suite during the initial portion of General Room Selection.  

Beacon Hall will be part of General Room Selection, which will occur March 22- March 28. During the General Room Selection Process, groups who wish to reside in Beacon Hall must fill an entire suite.

  • Beacon Hall consists of 4-, 6-, and 8-person suites.
  • Complete the On-Campus Housing Application in Housing Self-Service by Thursday, February 28, 2019.
  • Select and confirm all roommates & suitemates in Housing Self-Service by Thursday, February 28, 2019.
  • During your designated appointment time, you may select from the available suites for you and your confirmed roommate and suitemates.
    • The person with the earliest appointment time can select the suite. At that point, all confirmed roommates will be “pulled” into the suite as well. Students will only be able to select a suite if their group can fill the entire suite.
    • Please note groups will only be able to see available suites for their group size. There are limited amounts of each size suite. Beacon has the largest inventory of 8-person suites, followed by 6-person, and then 4-person suites.
    • The individual selecting the suite for the group will need to place each individual in a room within the suite, so please have this information ready during your selection time.

Stop by the Beacon Open House and Roommate Social on Wednesday, March 20 from 7:30-9:30 pm

Step 1 Step 2 Step 3
 January 28- February 20  January 22- February 28 After Rosters Provided
 Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Chapter presidents will make room assignments for chapter members who signed up for on-campus fraternity housing. The Office of Residential Life will assign your members to the spaces provided on the roster.

Fraternity men in Kappa Alpha Psi, Lambda Chi Alpha, Phi Delta Theta, Pi Kappa Alpha, and Sigma Chi who wish to reside together will receive information from their chapter president or designee about the room selection process. On-Campus fraternity housing will be located on the 4th Floor of Memorial Hall. 

  • Complete the On-Campus Housing Application in Housing Self-Service by Wednesday, February 20, 2019.
  • Your chapter president will then be in contact with you about your placement.
  • Rosters from Chapter Presidents are due to the Office of Residential Life on Wednesday, February 20 by 5 pm.
    • Once rosters are received the information will be organized by the Office of Residential Life. We will then share housing placement information with Chapter presidents who will make room assignments for the chapter. Housing placement information (rooms provided to chapters) will be shared on Friday, February 22, 2019. Housing placement information will be due by 5 pm Thursday, February 28 at noon.
      • For example, a chapter president provides a roster of six men who wish to reside in on-campus fraternity housing by February 20. Residential life would identify a two person and four person room. The chapter president would then work with chapter members to assign the six men to the two rooms.
  • The Office of Residential Life will assign you to the space designated by your chapter president, so you will NOT need to pick a room March 22-28.

Step 1 Step 2 Step 3
 January 28- February 20  January 29- February 20 After Rosters Provided
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates.  The Office of Residential Life will assign your members to the spaces provided on the roster.  

Sorority women requiring housing in the sorority houses will receive information from their chapter president or designee about the room selection process. 

  • Complete the On-Campus Housing Application in Housing Self-Service by Wednesday, February 20, 2019.
  • Select/Confirm Roommate(s) by Wednesday, February 20, 2019.
  • Your chapter president will then be in contact with you about your placement.
  • Rosters from Chapter Presidents are due to the Office of Residential Life on Wednesday, February 20 by 5pm.
  • The Office of Residential Life will assign you to the space designated by your chapter president so you will NOT need to pick a room March 22-28.

Step 1 Step 2 Step 3
 January 28- February 28  January 28- February 28 March 22- March 28
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates.  The Office of Residential Life will assign your members to the spaces provided by the roster from the German House Faculty.
  • Complete the On-Campus Housing Application in Housing Self-Service by February 28, 2019.
  • The German House Program Director will then be in contact with you about your placement.
  • The Office of Residential Life will assign you to the space designated by your program director, so you will NOT need to pick a room March 22-28.
  • If you have questions, contact the German House Program Director Timothy Malchow.
    • Applications for the German House are available on the Foreign Languages and Literatures website and are due on Friday, January 18, 2019.

Step 1 Step 2 Step 3
 January 28- February 28  January 28- February 28 March 22- March 28
Go to your Housing Self-Service and complete an application to RESERVE a space in housing. Go to your Housing Self-Service to SELECT AND CONFIRM your roommate(s) and suitemates.  The Office of Residential Life will assign your members to the spaces provided by the roster from the French House Faculty.
  • Complete the On-Campus Housing Application in Housing Self-Service by February 28, 2019.
  • The French House Program Director will then be in contact with you about your placement.
  • The Office of Residential Life will assign you to the space designated by your program director, so you will NOT need to pick a room March 22-28.
  • If you have questions, contact the French House Program Director Randa Duvick.
    • Applications for the French House are available on the Foreign Languages and Literatures website and are due on Monday, January 28, 2019.

 

Don’t Plan on Living in On-Campus Housing?

If you are…

  • Graduating in May 2019
  • Transferring Schools
  • Withdrawing from or Not Returning to the University
  • Moving to a Recognized Off-Campus Fraternity House
  • Going Abroad/Interning in the Fall of 2019
  • Eligible to Live Off-Campus According to the Housing Policy
    • Six (6) semesters of living in campus housing before the Fall 2019 semester or 22 years of age by September 1, 2019

Follow these simple steps…

Step 1 Step 2
 January 28- February 28  January 28- February 28
Go to your Housing Self-Service and complete an application to CANCEL your space in housing. Fill out any additional paperwork as listed below.

Students who are graduating, transferring schools, not returning to the University, moving into recognized fraternity housing, participating in a University recognized off-campus program for the Fall semester or are eligible to live off campus according to the University Housing Policy, must complete a Housing Cancellation Form via the Housing Self-Service by Thursday, February 28, 2019.  Failure to do so could result in additional cancellation fees. To check your eligibility, please see the official University Housing Policy on our website or the Student Guide to University Life. If you have questions regarding your eligibility to cancel your housing, please contact the Assistant Director of Residential Life or the Office of Residential Life.

Cancellation of Agreement by Returning Student Prior to the Official Opening Date of Residence Halls

  1. February 28 – If student provides written notice of cancellation to Residential Life on or before this date, the Agreement shall terminate with no penalty and will receive a 100% refund of their housing deposit (if applicable).
  2. March 1 – April 30 – If student provides written notice of cancellation to Residential Life between these dates, a $200 late cancellation fee shall be shall be charged against student’s account if student continues to be enrolled. Student will receive a 50% refund of their housing deposit (if applicable).
  3. May 1 – The Day Prior to the Official Opening Date of the Residence Halls – If student provides written notice of cancellation to Residential Life between these dates, a $400 late cancellation fee shall be charged against student’s account if student continues to be enrolled. Student will receive a no refund of their housing deposit (if applicable).
  4. Official Opening Date of the Residence Halls – On and after this date, student shall pay full room charges if enrolled. If student is enrolled, this Agreement may only be cancelled by going through the appeals process.

Step 1 Step 2
 January 28- February 22  January 28- February 22
Go to your Housing Self-Service and complete an application to CANCEL your space in housing. ALL members complete a new Fraternity House Agreement if they plan to live in the house at any time during the 2019-2020 academic year.

Sophomore and junior men who are members of Phi Kappa Psi, Phi Sigma Kappa, Phi Mu Alpha, Sigma Pi and Sigma Phi Epsilon who currently reside on-campus and plan to live in off-campus fraternity houses should visit Housing Self-Service to cancel their Fall 2019 semester on-campus housing by Friday, February 22, 2019 and will need to complete the Fraternity House Agreement found in Housing Self-Service by Friday, February 22, 2019.

Fraternity presidents will provide a House Roster to the Office of Residential Life by Friday, February 22, 2019, by 5 pm. Fraternity Housing Agreements need to be completed by all members living in their respective houses. See your Fraternity President for more information.

Students who will be off campus on a University recognized program for the Fall 2019 semester must cancel their housing with the University via Housing Self-Service by Thursday, February 28, 2019.  If students intend to return to campus housing for the Spring 2019 semester they should indicate on the cancellation form that they wish to have their housing deposit transferred to the Spring 2019 semester. All sophomore and junior students (at the beginning of the Fall semester) who return from off-campus programs at the conclusion of the Fall semester will be required to live in University-operated housing during the Spring 2020 semester. 

Students participating in an internship or co-op must also provide The Office of Residential Life verification of their off-campus program.

Housing information for the Spring 2020 semester will be emailed in October to all students in international study programs, co-op, and other University off-campus study programs.

If you will be a sophomore or junior next Fall, but plan to attend a University recognized off-campus program for the Spring 2020 semester, you are required to live on campus for the Fall 2019 semester as per the University Housing Policy.

For more detailed information about Online Room Selection, see our Online Room Selection booklet. Additionally, check out our Returning Student On-Campus Housing Application Guide.

If you have questions about the Online Housing Registration / Cancellation process, or the terms and conditions for residence hall housing, please contact your Residential Learning Coordinator or contact the Office of Residential Life via e-mail reslife@valpo.edu or by visiting our office located in Harre Union 250.

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