Terms and Conditions for University Housing

Valparaiso University is residential by design. Living on campus represents an integral component of the mission of the institution by providing living and learning experiences which lead to a student’s growth and development, and an enhancement of one’s total education at Valpo. Because residency is such an important aspect of the Valpo experience, Valparaiso University has a three-year residency requirement. All undergraduate students are expected to reside in campus housing for six (6) semesters.

The housing policy is a binding agreement that obligates the student to live in University-operated housing for a full academic year. Students are not excused from the Agreement because they reach the age of exemption or attain senior status midyear. Students are also not automatically excused from the Agreement if they drop below 12 credit hours, wish to move into approved fraternity houses or other off-campus living units midyear, or wish to commute. Students who breach the University’s housing policy without prior written approval will be responsible for the entire amount of the costs associated with their housing assignment.

Requests for the Residency Policy exemptions will be considered only if they fit into one or more of the categories listed below.

  1. A student who has completed six (6) semesters of residency in campus housing.
    (*Note Students that started at Valparaiso University on or before the Fall 2014 term, senior status is determined by 88+credit hour policy. Students that started at Valparaiso University on or after Fall 2015 term, the six (6) semester policy will be applied).
  2. A student who lives exclusively in the permanent or primary residence of a parent or legal guardian within “reasonable distance” limit of Valparaiso University. (*Note Students that started at Valparaiso University before the Fall 2018 term, that distance is which is the shorter of 50 miles or
    one-hour commute time from the Valparaiso University campus.  Students that started at Valparaiso University on or after the Fall 2018 term, that distance is 30 or fewer miles from the Valparaiso University campus).
  3. A student who is or will be 22-years of age by September 1 of the applicable academic year.
  4. A student that is married.
  5. A student that is a parent of a minor child with whom they will live.
  6. A student that is a veteran of active duty with the United States Armed Forces.
  7. A student that is an active member of a Valparaiso University fraternity and living in recognized Fraternity housing.

Students will not be allowed to complete their class registration until they comply with the University housing policy.

Valparaiso University maintains its residence halls for occupancy primarily by full-time undergraduate students. Part-time, graduate, and law students are welcome to apply to live on campus, but first priority for housing is given to full-time undergraduates. The University reserves the right to deny housing to individuals who are not full-time undergraduate students.

The University Housing Agreement is binding on the student for the Fall and Spring semesters of the designated academic year. Students who breach the residency requirement of the Housing Agreement, without prior written approval, will be responsible for the entire amount of the Agreement. A breach of this Agreement includes but is not limited to failure to reside within University Housing per the terms of the Agreement and/or the University Residency Requirement.

Students may cancel this Agreement after the start of a semester only for the following reasons: graduation, authorized off-campus academic programs, withdrawal, marriage, or circumstances that are determined by the University, in the University’s sole discretion, to be an “Authorized Reason.” The Housing Agreement cannot be terminated solely for the purpose of living off-campus, because they match one of the exemption criteria mid-year, or to commute from home. Documentary evidence is required to demonstrate cause for cancellation. Depending on the reason for cancellation, the student may be subject to a cancellation fee of up to $400. Student shall remain liable for room charges until written notice is received and cancellation approval is given by the Assistant Dean of Students for Residential Life or their designee.

By signing the Housing Agreement, the student agrees to comply with all residence hall policies, rules, and regulations listed in the Valparaiso University Bulletin and General Catalog, the Valparaiso University Student Guide to University Life, and all other policies, etc. the University may issue.

Online versions of the catalog and guide may be viewed at the Registrar’s Office website: valpo.edu/registrar

Students that cancel their housing are subject to the following cancellation fee and deposit refund schedule:

  1. February 28: If student provides written notice of cancellation to Residential Life on or before this date, the Agreement shall terminate with no penalty and will receive a 100% refund of their housing deposit (if applicable).
  2. March 1 – April 30: If student provides written notice of cancellation to Residential Life between these dates, a $200 late cancellation fee shall be charged against student’s account if student continues to be enrolled. Student will receive a 50% refund of their housing deposit (if applicable).
  3. May 1 – The Day Prior to the Official Opening Date of the Residence Halls: If student provides written notice of cancellation to Residential Life between these dates, a $400 late cancellation fee shall be charged against student’s account if student continues to be enrolled. Student will receive a no refund of their housing deposit (if applicable).
  4. Official Opening Date of the Residence Halls – On and after this date: Student shall pay full room charges if enrolled. If student is enrolled, this Agreement may only be cancelled by going through the appeals process.

Students Requesting Housing for Spring Semester Only

  1. If students cancel housing AFTER the Official Opening Date of the Residence Halls for the Spring Semester, the student shall pay the full room charges for the spring semester, if the student remains enrolled at the University.

Students may cancel this Agreement after the start of a semester only for the following reasons: graduation, authorized off-campus academic programs, withdrawal, marriage, or circumstances that are determined by the University, in the University’s sole discretion, to be an “Authorized Reason.” The Housing Agreement cannot be terminated solely for the purpose of living off-campus, because they match one of the exemption criteria mid-year, or to commute from home. Documentary evidence is required to demonstrate cause for cancellation. Depending on the reason of cancellation, the student may be subject to a cancellation fee of up to $400. Student shall remain liable for room charges until written notice is received and cancellation approval is given by the Assistant Dean of Students for Residential Life or their designee.

 

Residential Life adheres to the Valparaiso University non-discrimination policy in all of its programs, practices, and policies. Room assignments and changes are made without regard to race, color, or national origin.

Valparaiso University offers several transgender housing options dependent upon the class standing of the student. These include:

  • Single or double rooms with private bathrooms
  • Suite-style housing options
  • Apartment options

Students interested in receiving additional information or exploring these housing options should contact Ryan Blevins, Assistant Dean of Students for Residential Life.

Smoking is prohibited in all student residences, including residence hall rooms, student apartments, common areas of residence halls, floor lounges, kitchens, computer labs, recreation rooms, and lobbies.

Room Visitation Policy

Each university operated residence hall or living unit within it, may arrange visitation hours (guest privileges) during which students may have a member of the opposite sex in their room, within the following limits:

Freshmen Visitation Hours

Freshmen are expected to comply with freshmen specific hours whether they are in their own rooms, the rooms of other freshmen, or the rooms of upperclassmen.

Upperclassmen Visitation Hours

Sunday – Thursday, 10 a.m. to 1 a.m. Friday – Saturday, 10 a.m. to 2 a.m.

Sorority Housing Visitation Hours (for 805, 807, 811, 813 and 815 Union Street)

For non-member female guests, access to both the Chapter Room area and the residential spaces will be Sunday – Thursday, 10 a.m. to 1 a.m. Friday – Saturday, 10 a.m. to 2 a.m.

For male guests, access to the Chapter Room area will be Sunday – Thursday, 10 a.m. to 1 a.m. Friday – Saturday, 10 a.m. to 2 a.m. The residential spaces are not available for visitation.

NOTE: 809 Union Street will follow the upperclassmen visitation policy as it applies to the Chapter Room Area and the residential rooms. The shared spaces of the computer lab and library are not available for visitation.

Visitation in Floor Lounges

Floor lounges may be designated as a 24-hour visitation area with an 85% affirmative vote of floor residents. Only those lounges that are fully enclosed and possess a close-able door may be designated as 24-hour visitation areas. Overnight sleeping is not permitted in any residence hall lounges, unless the space has been designated as temporary housing.

Guest and Escort Policy

Guests, whether they are Valpo students or not, must be escorted by their hosts at all times within the residence halls. Guests and hosts are responsible for signing in and signing out with the residence hall main desk using the Guest Sign In Sheet. Students wishing to host an overnight guest of the same sex in their room may only do so with consent of their roommate(s) at least 24 hours in advance. All guests must be registered at the front desk of the residence hall using the Guest Sign in Sheet. Students may host no more than one guest per bed in the applicable room.

For the Sorority Housing Complex, residents are to follow the above guidelines or their sorority policy, whichever is stricter.

Guests are limited to no more than three consecutive nights in the residence hall. Guests are expected to abide by all regulations which apply to their hosts. Hosts must escort their guests at all times within the residence halls and are responsible for the actions of their guests within the residence halls and on campus. If a guest violates a university policy, it will be adjudicated in accordance with the appropriate judicial procedures. Since the host is responsible for their guest(s), the host may be held responsible for the actions of their guest(s).

Once classes begin each semester, students who have not been granted a designated single room but find themselves without a roommate during the first eight weeks of the semester (at no fault of their own) will be subject to room consolidation. Students in these circumstances will be notified by letter and given these options:

  1. Pay for a single room on a prorated basis for the remainder of the academic year (this option is available only to students in their third or greater semester in residence)
  2. Have another student who is living alone move in with them.
  3. Move into a room that is occupied by another student living alone who has not paid for a single room.

When conflicts about moving occur, the student with the least number of earned credits will be required to move. First-year students (students entering the University during the applicable fall semester or later) DO NOT have the option of paying for a single room but must consolidate with another student living alone. Students who lose their roommates after the eighth week of the semester will not be subject to consolidation.

Students living in three- and four-person rooms/apartments that are not filled to capacity will also be subject to consolidation. Students who fail to adhere to the consolidation policy are subject to disciplinary action and/or the appropriate rent charges. Residential Learning Coordinators and Resident Assistants work with students involved in the consolidation process to help explore options and work towards a quick and amicable resolution to the process.

The University reserves the right to make changes in the residence hall assignments, if necessary, for the most effective accommodation of the student body.

Vacation/break housing will be offered to students who:

  1. Are international/Interlink
  2. Are Valpo athletes with practice or games
  3. Are involved in a credit-bearing internship or co-op program over break
  4. Are student teaching
  5. Live more than 500 miles from home

Residential Life will usually choose between Brandt Hall and Wehrenberg Hall for vacation/break housing. All other residences close for vacation/break periods and academic breaks. Students who anticipate a need for housing over vacation periods may wish to pursue an assignment in the aforementioned areas during the formal room selection process. Students who are interested in break housing but do not live in Brandt or Wehrenberg would be required to relocate for the break period if they are deemed eligible for break housing. For more information regarding break housing, please contact Residential Life.

Students may place their name on a waiting list for single rooms once they have completed the room selection process. Single rooms will be assigned on a space-available basis only according to room selection priority number. There are a limited number of designated single rooms available in Guild Hall and Memorial Hall. Not all of these rooms are available during the room selection process.

By signing up for the single wait-list the student acknowledges that there are additional costs for a single room accommodation. Students who are placed on the single wait list must sign up with a roommate or be placed with a roommate by Residential Life. Residential Life will make reassignments to single rooms as space becomes available over the course of the spring and summer months.

Students with medical conditions that require specific accommodations (air conditioning, private bath, etc.) need to have their medical provider complete a Special Housing Accommodations Supporting Information Form and provide it to the Office of Residential Life. The Office of Residential Life will provide the form to the Access and Accommodations Resource Center who will review the form and notify the Office of Residential Life of accommodations needed.

Current students will then meet with the Assistant Director of Residential Life to select a space on campus that meets their accommodation. Incoming students will be assigned a room that meets their approved accommodation.

The University will attempt to provide reasonable accommodations to all students. Students with conditions covered by the Americans with Disabilities Act (ADA) must be registered with Student Disability Services. Students with conditions not covered by ADA will be accommodated as space is available. Students requiring air conditioning and granted a special accommodation must choose from rooms where AC units are already present. The University will not install AC units where they do not already exist.

Students with documented medical conditions must participate in the room selection process, so please make sure you sign up through the room selection process.

Valpo is by design a residential University. Living on campus provides educational and living and learning experiences that lead to a student’s growth and development and an enhancement of one’s total education at Valpo. Because residency is such an important component of the Valpo experience, only in very special circumstances will a student be exempt from the University housing requirement. Requests for policy exceptions will be considered only if they fit into one of three categories:

  1. Special needs related to a specific medical condition that cannot be accommodated in University residence halls.
  2. Special needs related to a specific psychological or psychiatric condition that cannot be accommodated in University residence halls.
  3. An extreme, unanticipated, and unpredictable change in family financial status since the student’s initial enrollment at the University and/or signing of the Housing Agreement.

In each case, a student must complete a Housing Policy Exemption Application at the Residential Life office. In medical and psychological/psychiatric cases, the student must provide documentation from a physician, psychologist, or psychiatrist, including diagnosis, specific needs related to condition, and recommended treatment, including an explanation of why alternative housing is necessary. The student must also submit a written statement authorizing the attending physician, psychologist, or psychiatrist to discuss the student’s case with University medical and/or psychological staff. In cases of financial hardship, the student must submit appropriate documentation, including such items as tax returns, financial aid statements, and payroll receipts. The student may also be required to meet with a Financial Aid officer to review the family’s financial status and explore the possible availability of additional aid in response to changes in said status. In all cases, the student must show how living off campus will result in savings so significant that not doing so would require him or her to withdraw from the University.

All requests for exemption are reviewed by the assistant dean for Residential Life and/or the Housing Appeals Committee. The student requesting an exemption is responsible for assembling and presenting any and all information to assist the committee in the decision-making process. Students are informed in writing of the decision. All decisions are final. In the event of an approved Housing Agreement cancellation, the student may be subject to a cancellation fee (up to $400) and loss of housing deposit (if applicable).

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