The Harre Union hosts over 12,000 events each year! We are able to offer eight meeting rooms and a large Ballroom space in the Union to on campus and off campus organizations. In addition, we oversee the reservation of most other spaces on campus. Listed below, you will find information for creating reservations through our online EMS system.

If you need additional information or assistance, please email union.reservations@valpo.edu or call 219.464.5007 during regular business hours.

Here’s how it works:

On campus Faculty and Staff are able to reserve spaces on campus up to sixteen months out from the present day. This will allow Departments to create meetings and events almost a year and half out! Here’s how it works:

  1. Log in to EMS and choose “Create a Reservation.”
  2. Fill out your request, being as complete and providing as much information as possible.
  3. Click Create a Reservation to send your request.
  4. The Harre Union will contact you shortly (usually within 48–72 business hours) regarding your request (Please note that processing requests may take longer if the request is sent at the beginning of a semester, due to volume of requests this time of the year).
  5. A confirmation email will be sent for all spaces booked by the Harre Union. If we are not able to grant your request, we will work with you to find an alternate date, time, or space for your event.

If you would like more in depth assistance with your reservation, please find a step-by-step guide here. (Link to PDF for Fac/Staff). For all other additional information or assistance, please email union.reservations@valpo.edu or call 219.464.5007 during regular business hours.

Please note that not all spaces on campus are available through the online EMS system. For your convenience, we have listed out those spaces below along with their appropriate contact:

  • Event Spaces in Valparaiso University Center for the Arts: contact Jeff Hazewinkel at ext. 5453.
  • Lumina and Legacy Rooms in Arts & Sciences Building: contact Luci Hicks at ext. 5314.
  • Chapel of the Resurrection: contact the chapel staff at ext. 5093.
  • Athletic Recreation Center: contact Erik Weiler (erik.weiler@valpo.edu)
  • Gandhi-King Center in the Harre Union: contact Joanne Bowker at ext. 6769 or Emily Garcia at ext. 5333

On Campus Student Organizations are able to reserve spaces on campus up to twenty months out from the present day. This will allow organizations to create meetings and events almost two years out! Here’s how it works: (Fix numbers, lol)

  1. One of the two EMS Contacts for your Student Organization can log in to EMS and choose “Create a Reservation.”*
  2. Fill out your request, being as complete and providing as much information as possible.
  3. Click Create a Reservation to send your request.
  4. The Harre Union will contact you shortly (usually within 48–72 business hours) regarding your request (Please note that processing requests may take longer if the request is sent at the beginning of a semester, due to volume of requests this time of the year).
  5. A confirmation email will be sent for all spaces booked by the Harre Union. If we are not able to grant your request, we will work with you to find an alternate date, time, or space for your event.

If you would like more in depth assistance with your reservation, please find a step-by-step guide here. (Link to PDF for Student Orgs). For all other additional information or assistance, please email union.reservations@valpo.edu or call 219.464.5007 during regular business hours.

*If you are unsure who is the EMS Contact for your student organization, please feel free to contact our Event Manager, Michelle Lawson, at michelle.lawson@valpo.edu.

Please note that not all spaces on campus are available through the online EMS system. For your convenience, we have listed out those spaces below along with their appropriate contact:

  • Event Spaces in Valparaiso University Center for the Arts: contact Jeff Hazewinkel at ext. 5453.
  • Lumina and Legacy Rooms in Arts & Sciences Building: contact Luci Hicks at ext. 5314.
  • Chapel of the Resurrection: contact the chapel staff at ext. 5093.
  • Athletic Recreation Center: contact Erik Weiler (erik.weiler@valpo.edu)
  • Gandhi-King Center in the Harre Union: contact Joanne Bowker at ext. 6769 or Emily Garcia at ext. 5333

Off Campus Organizations are able to reserve events on campus up to one year out from the event date. Off campus customers are welcome to submit their requests for space by email to union.reservations@valpo.edu. For more information about our pricing, please visit our Rates page or check out some more information about our Meeting Spaces.

Link to Meeting Spaces page: https://www.valpo.edu/union/reservations/reservation-space-pictures/

Please keep in mind that this is only a REQUEST for a room reservation and not an ACTUAL reservation.

If you need additional information or assistance, please email union.reservations@valpo.edu or call 219.464.5007 during regular business hours.

 Fill Out Your Union Room Request

*For Spaces Not Available in EMS:

  • Event Spaces in Valparaiso University Center for the Arts: contact Jeff Hazewinkel at ext. 5453.
  • Lumina and Legacy Rooms in Arts & Sciences Building: contact Luci Hicks at ext. 5314.
  • Chapel of the Resurrection: contact the chapel staff at ext. 5093.
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