Update on Diplomas and Transcripts for Graduates
Diploma and transcript orders will be mailed for all graduates on our regular schedule.
Because Valparaiso University has modified operations to reduce the spread of COVID-19, we will not offer on-campus pickup at this time. Instead, all graduates need to complete the Diploma Request to have their diploma mailed to their current address.
To provide your mailing address for diploma delivery, go to:
DataVU – Students – Academic Profile – Diploma Request
To order a transcript, go to:
DataVU – Students – Academic Profile – Order an Official Transcript
Diploma shipments typically arrive 10-15 business days after they are sent from the university. USPS delivery often depends on location and other factors. Many shipping services are currently experiencing delays related to COVID-19.
- Graduates will receive an email from the Office of the Registrar when diplomas are ready.
- Final degree audits are processed after all final grades for the full academic term are recorded.
- Diplomas are ready no more than 30 days after the end of the semester. We do our best to distribute them as quickly as possible.
- Diplomas for May graduates are printed in June.
- Diplomas for August graduates are printed in September.
- Diplomas for December graduates are printed in January.
- We are unable to release diplomas to graduates with any outstanding obligations to the University. Please resolve any outstanding obligations with the appropriate offices before graduation. Student restriction details are available through DataVU under the Students menu.
- A photo ID is required to pick up your diploma in the Office of the Registrar.
- It is recommended that graduates who live near the university pick up their diploma, rather than having it mailed. Picking up your diploma reduces your wait time significantly and eliminates the possibility of having your diploma arrive damaged.
- If you are unable to pick up your diploma on campus, please use the Diploma Request form in DataVU under the Students menu to give us the address to which the diploma should be sent.
- You may submit a Diploma Request now. Diplomas will be mailed to the address provided on the Diploma Request form as soon as they are printed.
- You may make changes to your order by going back to DataVU and updating the Diploma Request form any time before your diploma is mailed.
- All diplomas must be either picked up in person by the graduate with photo identification or mailed to an address specified on the Diploma Request form in DataVU. Diplomas will not be given to a third party.
- Please make a note on the Diploma Request form if you need the diploma notarized.
- Because we understand that all of our graduates have post-graduation plans that require their diploma, transcript, or certificate as soon as possible, we give them all equally high priority. We are unable to expedite the processing of any specific record since it would cause a delay for the rest.
All duplicate diploma orders are to be placed using the Diploma Request form available through DataVU.
Duplicate diploma orders received during a student’s final semester, before the end of the term, are free of charge. Thereafter, the cost for each duplicate diploma is $50.
The maximum number of free duplicate diplomas is four. This means that students may receive one original and four duplicate diplomas for a total of five.
Please do not order more duplicate diplomas than you need. These are intended to help students whose governments require diplomas at the completion of their programs.
Students are responsible for shipping costs on orders to be mailed outside of the United States.
- An online payment form is now available. After using the Diploma Request in DataVU, email the Office of the Registrar for a link to the online payment form.
- The Office of the Registrar mails diploma orders after it receives an emailed receipt generated by the online payment process.
Students who need to have their diploma and/or transcripts certified with an apostille or authentication for use outside of the United States need to have their documents notarized by a Notary Public in the Office of the Registrar.
The request for notarization must be indicated on the diploma release form, or transcript request, upon placing the order.
Notarization confirms the authenticity of diplomas and transcripts and therefore documents must be notarized at the time of issuance. The Office of the Registrar cannot accept returned documents for notarization.
Students are responsible for mailing their documents to the Indiana Secretary of State, Department of State, and/or their respective embassy, as appropriate for the country in which the documents are being used.
While our best effort is given to ensure your request is expedited, not all requests can be done the same day. Please allow sufficient time for notarization.
Apostille / Authentication Link: Indiana Secretary of State – How to obtain an Apostille or Authentication
Please contact firstname.lastname@example.org for additional assistance.
The Office of the Registrar carefully packages each diploma that is mailed. Occasionally diplomas are damaged during shipping. If you receive a damaged diploma, we will be happy to replace it for you under the following conditions:
- Request for a replacement due to shipping damage must be made within 30 days of the original mailing date. Please email email@example.com to make such a request.
- The damaged diploma must be returned to the Office of the Registrar. If the diploma is to be returned by mail, it may be folded into a standard envelope to minimize shipping costs.
- Once the damaged diploma is received, Valparaiso University will reprint and send the new diploma to the address on the original diploma request.
Please see the Duplicate Diploma request policy above for requests that do not meet these conditions.
Due to limitations with the font and software used to print diplomas, special character support is limited to what is commonly included in the Latin 1 Supplement of font characters in the Unicode Standard. For most students, this character set will be sufficient to correctly render their given names. For any special characters for which there is no support, the closest unaccented English character will be used instead.