Requesting a Valparaiso University Transcript

Parchment is the approved transcript vendor for Valparaiso University. By partnering with Parchment, Valpo is able to offer express shipping, transcript authentication, shipment tracking, email notification of status updates, 24-hour access to order status information, online payment, and secure electronic delivery options while maintaining our ability to fulfill requests for paper transcripts.

We are unable to release transcripts to students or alumni with any outstanding obligations to the University. Please resolve any outstanding obligations with the applicable offices before placing a transcript order. Student restriction details are available to current students through DataVU under the Students menu.

All currently enrolled Valpo students and alumni order official transcripts through DataVU. For processing requests from prior to 1990, please allow up to 10 additional business days until those records are retrievable in electronic format.

Once placed in Data VU, orders for electronically delivered transcripts are typically fulfilled on the same day. Orders for paper transcripts are typically mailed on the same day that the order is placed, if the order is placed by 3 p.m. Orders for on-campus pickup are typically ready after 2 hours. Photo ID will be required for all pickup orders. Please note that the process will take longer for alumni requesting first-time access to Data VU.

Additional processing time is required for Law School transcripts because students of the Law School are given the option to add their class rank to their transcript.


Transcript Policy

Valparaiso University Policy Regarding the Release of Official or Unofficial Transcripts and Verification of Enrollment or Degree(s)

Official transcripts must be requested by the student through the Parchment online ordering system, which is accessed through DataVU.

Unofficial transcript information may be accessed by current students, their advisors, and other academic departmental personnel via DataVU. Be aware that unofficial transcript data will not show the student name or ID number and will typically not be accepted for official transactions such as application for admission or as proof of a degree. The Registrar will not provide unofficial transcripts to any requestor, including University personnel.

Verification of enrollment for a current student may be requested in person during regular office hours or by completing and mailing the form to the Registrar (forms and contact information are found here). When requesting verification, please sign the request. FERPA (Family Educational Rights and Privacy Act of 1974) prohibits the release of your information without a written signature.

All enrollment and degree verification for companies/employers (not requested by a current student) is performed by the National Student Clearinghouse through their online portal. Please be aware that any privacy hold on a record may prevent the Clearinghouse from verifying information due to FERPA restraints along with other constraints per Clearinghouse policy.

Valparaiso University will not issue official transcripts, duplicate diplomas, or verify enrollment or degree information if there is any financial obligation or hold, including a collections hold, on the account of a student or alumnus.

Effective February 15, 2013


Transcript FAQ

Yes. Valparaiso University is able to offer express shipping, transcript authentication, shipment tracking, email notification of status updates, 24 hour access to order status information, online payment, and secure electronic delivery options while maintaining our ability to fulfill requests for paper transcripts.

$5.00 Official transcript delivered electronically
$7.50 Official transcript on paper delivered via USPS domestic first class mail
Expedited shipping of paper transcripts is available for an additional fee.
$30.00 Official transcript on paper picked up on campus in the Office of the Registrar

 

Most orders for electronically delivered transcripts are typically fulfilled the same day. Orders for paper transcripts are typically mailed on the same day that the order is placed, if the order is placed by 3:00 p.m. Orders for on-campus pickup (photo ID required) are typically ready after 2 hours. For records older than 1990, or students of the Law School, requests can take up to 10 additional business days.

We are unable to release transcripts to students or alumni with any outstanding obligations to the University. Please resolve any outstanding obligations with the applicable offices before placing a transcript order. Student restriction details are available to current students through DataVU under the Students menu.

If your account has a hold, you will be unable to submit an order.

We are unable to release transcripts to students or alumni with any outstanding obligations to the University. Please resolve any outstanding obligations with the applicable offices before placing a transcript order. Student restriction details are available to current students through DataVU under the Students menu.

Only electronic transcripts delivered directly to the recipient or unopened original paper transcripts are official. The recipient of an electronic transcript receives two emails. The first has instructions for securely downloading the transcript, and the second has the password that will be required. A transcript PDF forwarded as an email attachment is neither secure nor official. Also, a printout of a transcript PDF is not official.

Yes. Both recipients can accept transcripts sent electronically from Valparaiso University.

Our vendor automatically generates the application service’s cover page attachment when a student orders a transcript for the recipients listed below. Students can expedite the processing of their order by entering their application service ID and transcript number during transcript order entry and completely eliminate the need for faxing or uploading an attachment to complete their order.

ADEA AADSAS – Associated American Dental Schools Application Service

ADEA DHCAS – Dental Hygiene Centralized Application Service

ADEA PASS – American Dental Education Association Postdoctoral Application Support Service

AHCAS – Allied Health Centralized Application Service

APPIC – Association of Psychology Postdoc Internship Centers

CASPA – Central Application Service for Physician Assistants

CSDCAS – Communication Science and Disorders Centralized Application Service

DICAS – Dietetic Internship Central Application System

HAMPCAS – Healthcare Administration, Management & Policy Centralized Application Service

NDCAS – Naturopathic Medicine Centralized Application Service

NURSING CAS – Nursing’s Centralized Application Service

OPCAS – Orthotics & Prosthetics Centralized Application Service

OPTOMCAS – Optometry Centralized Application Service

OTCAS – Occupational Therapy Centralized Application Service

PHARMCAS – Pharmacy College Application Service

PTCAS – Physical Therapist Centralized Application Service

SOPHAS – Schools of Public Health Application Service

TMDSAS – Texas Medical & Dental School Application Service

VMCAS – Veterinary Medical College Application Service

Yes, there is an option for including attachments, and they must be uploaded at the time of order.

Only currently enrolled Valpo students and alumni may order official transcripts through DataVU. A third party may not place a transcript order.

Yes, every Valpo transcript has the university seal and the University Registrar’s signature on it.

Current students may review their unofficial transcript (Academic Course Record) at any time through DataVU. If you are not a currently enrolled student, you will need to order an official transcript.

There are two options available for adjusting the timing of your order. You may select “Hold for Grades” to have your transcript order held until the current semester grades are finalized. If it is your final semester and you have completed a Graduation Application through DataVU, you may select “Hold for Degree” to have your transcript order held until the degree is posted to the transcript. These options are only available for the current semester. If you need grade or degree details posted from a future semester, please wait to place your order.

Yes, on-campus transcript pickup is available. Please continue to place your order through DataVU. Orders for on-campus pickup are typically ready after 2 hours. Photo ID is required. Third parties may not pick up transcripts; students and alumni must pick them up themselves.

To Pick Up a Certified Transcript On Campus

For an additional cost, students may place an order for transcript pickup on campus. If you need the transcript notarized, please notify us via email to registrar@valpo.edu after placing your order online. We will then release the transcript for printing and notarization. Photo ID is required to pick up transcripts at our front desk.

For more information, view the Certification of Documents page.

All currently enrolled Valpo students, alumni, and students taking courses offered through The Connecting Link may order official transcripts through DataVU. Valpo alumni are extended the courtesy of lifetime email accounts and DataVU access.

To reset your password, visit the Account Management System: apps.valpo.edu/ams. Click the Reset My Password link and follow the instructions.

If you have not setup recovery options, contact the IT Help Desk to request a password reset; ID verification may be necessary.

Web helpdesk.valpo.edu
Email helpdesk@valpo.edu
Phone 219.464.5678

 

If this is the first time that you will be accessing DataVU, then you can request an account by going to DataVU and completing the Alum Account Request under the Alumni and Friends menu. Please note that this process can take up to two business days and may require you to provide verification of your identity to protect the privacy and safety of your data. Please plan accordingly.

In order to complete a request using the online ordering form, a credit or debit card is required.

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